Office Assistant II

Halifax Water is seeking an Office Assistant II to join the Operations Department. Halifax Water's goal is to be a diverse workforce that is representative of the community we serve, at all job levels. Halifax Water believes a diverse workforce positively contributes to its success, and the success of our community. We encourage applications from qualified African Nova Scotians, LGBTQ+ community, racially visible persons, women in non-traditional positions, persons with disabilities and Indigenous persons. Halifax Water encourages applicants to self-identify in the cover letter.This job is a non-unionized job. The job description and benefits to working at Halifax Water can be viewed on the Halifax Water website.Interested applicants are asked to submit completed cover letters and resumes, stating Competition #HW25-146R, by 4 : 00pm on November 8, 2025.As part of the selection process, applicants meeting minimum qualifications for the position may be required to demonstrate their knowledge, skills and abilities for the position through a set of practical applications.

Responsibilities

The Office Assistant II is responsible for providing comprehensive administrative support to the Operations Department. This role ensures smooth day-to-day operations by supporting senior staff in the department through schedule management, preparation of meeting minutes and invoice processing. By providing reliable administrative and organizational support, the Office Assistant II contributes to the effective delivery of safe and high-quality water services. The position will also provide administrative support to the programs of the Safety & Security group in the Environment, Health & Safety Department.

Qualifications

Minimum qualifications for this position include : Grade 12 plus a Business or Secretarial Certificate from a recognized educational institution.Other suitable equivalent combinations of directly related formal education and experience may be considered.Three years related secretarial experience.As an ideal candidate, you have a high degree of confidentiality, professionalism and are able to work independently within minimal supervision, while consistently carrying out the directions of the Manager. You also have demonstrated your ability to maintain complete and accurate records along with maintaining continuity of your normal workflow despite interruptions.

About Halifax Water

As Atlantic Canada's Largest Water Utility, our purpose is to supply and safeguard sustainable, high-quality water services. Everything we do at Halifax Water is tied to our purpose. With employees who are dedicated to supplying high-quality services for water, wastewater, and stormwater, through a 'One Team One Water' attitude, we can meet the challenges of a growing population, aging infrastructure, and increasing regulatory compliance. Halifax Water employees strive to be stewards of our environment and are fueled by a passion to serve our communities. Employee commitment and dedication of service mean a great deal to our customers, stakeholders, and to Halifax Water. As an employee, Halifax Water is proud to offer you : Pension & Benefits : We invest in our employees. As a member of our team, you will have access to a competitive benefits package, including health insurance, retirement plans, long-term disability, paid holidays, vacation, sick leave, fitness incentives and much more. Learn more about the benefits of working at Halifax Water on our website; HalifaxWater.ca Diversity, Equity, and Inclusion : We continually foster a more diverse workforce representative of our communities at all job levels. We know that a diverse workforce positively contributes to our success and the success of our community. Career & Professional Development : We encourage job development opportunities for all employees, including on-the-job training, tuition assistance, eLearning courses, classroom-based training, and more. We are committed to providing a safe and hazard-free work environment. Our employees' health and well-being are a top priority, and we promote a safety-first culture to provide daily healthy, safe, sustainable, and reliable services. We take this responsibility seriously and feel immense pride in reaching beyond industry service standards. As a public service utility operating critical infrastructure on behalf of our customers, our employees are trained in Emergency Measures Operations (EMO) and Incident Command System (ICS). This type of training allows Halifax Water to respond to all emergencies, from simple water main breaks to keeping customer water flowing (water, wastewater, and stormwater) through Hurricanes and other major natural events. To learn more about What We Do, visit Halifax Water .