Clinical Administrative Assistant

We are seeking a Clinical Administrative Assistant to support the efficient operations of the Timmins Academic Family Health Team (TAFHT) office. This position supports the leadership team, receptionists, and overall organizational functions to facilitate the effective delivery of primary care services. By managing clinical and administrative tasks, overseeing office operations, and coordinating meetings, documentation, and communication, the Clinical Administrative Assistant helps maintain a well‑organized and collaborative working environment aligned with TAFHT’s mission and goals.

Primary Responsibilities

• Provide administrative support to receptionists, including scheduling, organizing workflows, and ensuring smooth office operations.
• Provide comprehensive administrative support for TAFHT committees. This includes scheduling, tracking attendance, preparing agendas, compiling and distributing meeting materials, organizing technology requirements, attending meetings to record accurate and professional minutes, and managing follow‑up actions, including ensuring the timely collection of signatures and approvals and tracking motions.
• Create searches, stamps, encounter forms and provide training and education in the EMR.
• Assist with answering patient inquiries and provide support with program development including chart maintenance, and patient appointments.
• Assist in preparing, editing, and distributing internal and external communications on behalf of the leadership team.
• Organize meetings, prepare agendas, take minutes, and ensure timely distribution of documents.
• Manage electronic filing systems for contracts, reports, and organizational documents.
• Oversee office supply inventory and support procurement processes.
• Coordinate and maintain databases (e.g., Citation Canada), ensuring accuracy and updates.
• Provide guidance to team members and stakeholders, addressing inquiries and ensuring efficient service.
• Support recruitment and onboarding processes, including managing documentation for new hires, students, and volunteers.
• Perform occasional local travel for business‑related tasks such as banking or picking up supplies.
• Collaborate on reporting for Ontario Health and support the audit process by organizing necessary documentation.

Education, Qualification and Skills

Additional Job Requirements

Why Join Our Team

How to Apply

Qualified applicants are invited to submit their cover letter and resume to humanresources@tafht.ca. To learn more about our team or review the full job description, visit our website at www.timminsfht.ca.

We thank all applicants for their interest in TAFHT, however, only those selected for an interview will be contacted.

TAFHT supports diversity, equity and a workplace free from harassment and discrimination. We encourage applications from all qualified candidates, including women, visible minorities, Indigenous peoples and persons with a disability. Personal information contained in applications will be used solely for recruitment purposes and handled in accordance with applicable privacy legislation.

TAFHT is committed to improving access and opportunities for individuals with disabilities in accordance with the Accessibilityfor Ontarians with Disabilities Act. If you require a specific accommodation during the application, interview or recruitment stage, please contact our office at 705-267-1993, or by email at humanresources@tafht.ca with 'Accessibility Inquiry' in the subject line, for appropriate accommodations to be made.

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