Area Manager

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Position Summary:

Under the supervision of the Associate Director Administration the Area Manager is responsible for planning developing and implementing business procedures policies and processes to support the Administrative Service Centre (ASC) which include the departments/units of East Asian Studies Linguistics McGill Writing Centre and Languages Literatures and Cultures within the Faculty of Arts. Performs responsibilities related to Human Resources Finance and Operation. Develop and implement best practices to enhance the operation of the unit. Participate in the implementation of new initiatives that support the strategic direction of the ASC. Directly manage a team.

Primary Responsibilities:

• Manage the activities of ASC 688 by participating in the administration of human resources of the unit e.g. recruitment hiring onboarding offboarding and other workday-related tasks (job postings processing terminations candidate management generating offer letters salary and wage adjustments reporting and data management) . Responsible for recruitment and appointments in Workday of CAS (ranked & unranked) as well as Course Lecturers.

• Liaises with different unions and McGill Labor Relations to resolve disputes related to collective agreements (AMUSE MCLIU).

• Manage the activities related to Academic Affairs. Provide support to Academic staff and Managers.

• Oversee the hiring of course lecturers visiting professors ranked and unranked contract academic staff as well as research (AMURE) and non-academic (AMUSE) casuals

• Directly manage a team of 2 administrative staff. Plan schedule and assign the work in accordance with the units goals and objectives and performance. Participate at interviews with HR probationary/trial period and create objectives and set deadlines.

• Provides advice to assigned departments and departmental Chairs regarding Faculty and University policies and procedures in the area of finance. Make recommendations and flag issues.

• Prepares and submits operating and research budgets for departments.

• Oversee physical and space resources of the unit ensuring compliance with university and government regulations and exercising budgetary controls.

• Provide professional expertise on managing space inventory and interact with facilities service units for the provision of required services to the building.

• Analyze needs and assign space for faculty members administrative staff students and ensure that all logistics are correctly in place.

• Plan and oversee organization of meetings conferences and special events.

• Represent unit at internal and/or external meetings.

• Chair weekly meetings with Team to discuss workload issues new projects.

Other Qualifying Skills And/Or Abilities:

Strong knowledge of McGills Human Resources and Academic Affairs practices policies and procedures for administrative and academic staff. Knowledge of Workday is an asset. Experience managing a unit and supervising a multi-generational staff in a unionized environment. Ability to work independently and as part of a team and to interact effectively and professionally with all levels of academic and administrative staff. Proven ability to communicate effectively and to interact on a professional level with internal and external clients. Strong ability to deal with stressful situations adapt to change and be a change agent. Proficient in recruiting appointing and onboarding staff. Ability to streamline processes and identify areas of improvement with human resources. Proven organizational and project management skills. Knowledge of building maintenance and Lenel administration is an asset. Strong understanding of the various collective agreements AMURE MCLIU and AMUSE. Demonstrated ability to work within a computerized environment (word excel databases: Workday FIS HRIS SIS and Minerva and Drupal). Must be able to work on site at McGill downtown campus for 3 days per week. Likely to be able to work from home for 1 or 2 days per week subject to operational needs and supervisor approval.

Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

As one of Montreals Top Employers here is what we offer:

• Competitive benefits package (Health Dental Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) Summer Fridays - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying please note that to work at McGill University you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels please click here.

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