Office & Administration Manager (Contract)

The Qwelmínte Secwépemc (QS) is a collective of seven (7) Secwépemc communities working together to strengthen its government-to-government (G2G) relationships with the Province of British Columbia (BC) and respective ministries. Through a shared commitment outlined in the QS-BC Skú7pecen’s Journey Letter of Commitment (SJ LoC), QS Signatories are working to transform how decisions are made about their Ancestral territories / Areas of Responsibility and resources.

Supported by the QS Secretariat Office (QSO), the collective draws on generations of Secwépemc knowledge, values and leadership, to build respectful partnerships that honour both Indigenous (Secwépemc) and western approaches to stewardship. The collective Areas of Responsibility includes the Fraser River (including the Thompson / Shuswap and Fraser Headwaters) and Columbia River basins.

Inspired by the Skú7pecen (Porcupine) story / telling, the SJ LoC is grounded in four (4) core principles, including the principle of Walking on Two-Legs – bringing together Indigenous and western knowledge systems to guide decision-making and land stewardship. Together, the QS is working to move beyond from outdated consultation practices and toward a new era of shared responsibility, revitalization, and collaboration

POSITION PROFILE

The Office & Administration Manager is a key member of the Qwelmínte Secwépemc Office (QSO) team, ensuring the smooth operation of the organization and alignment of internal systems, people, and priorities. This position oversees the daily operations of the QSO, supports the implementation of the Skú7pecen’s Journey Letter of Commitment (“SJ LoC”) and Joint Intentions Paper, and ensures administrative and operational functions reflect the collective’s “Walking on Two Legs” approach, upholding both western and Secwépemc laws and practices.

Reporting directly to the Executive Director, the Office & Administration Manager provides organizational leadership and coordination across administration, finance, human resources, and communications. This role leads a small team and works collaboratively across departments to support effective operations and staff engagement.

This position is being offered as a six (6) month contract , with the possibility of extension based on funding and organizational needs.

KEY DUTIES & RESPONSIBILITIES

Operational Leadership

• Oversee the day-to-day operations of the Qwelmínte Secwépemc Office (QSO), ensuring strong coordination, efficient systems, and effective communication across all functions.
• Manage technology, equipment, procurement, and logistical supports required for staff and program operations.
• Supervise and support a team of four direct reports : Executive Assistant, Office Assistant, Finance Assistant, and Communications Assistant, ensuring clarity of roles, workload balance, and accountability.
• Provide guidance and mentorship to staff to ensure alignment with collective priorities and QSO standards.
• Support the Executive Director in implementing operational plans, advancing project timelines, and managing priorities across departments.
• Oversee administrative systems and information management, ensuring consistency, confidentiality, and accessibility in all document and records retention processes.
• Develop, implement, and continuously improve administrative procedures to strengthen QSO efficiency and collaboration.

Team & Executive Coordination

Finance & Budget Support

Human Resources Liaison

Communications & Relationship Coordination

Requirements

Benefits

Position Information and Application Requirements

In accordance with Section 16(1) of the Canadian Human Rights Act and pursuant to Section 42 of the BC Human Rights Code, it is QS Office Policy to practice preferential hiring for Indigenous Peoples. Preference will be given to members of the Secwépemc Nation or individuals of Indigenous ancestry. Indigenous applicants for the position will be required to provide proof of Indigenous ancestry. Applicants should have a strong understanding of Secwépemc culture, tradition and history. Preference will also be given to individuals who display a cohesive, progressive vision for reconciliation and co-governance of tmicw.