Executive Assistant

Recruitment PartnersAlberta, CA

10 days ago

Job type

Full-time

Permanent

Job description

Executive Assistant

Our client is searching for an Executive Assistant to join their team. A successful candidate will play a pivotal role in the smooth operation of the executive team and office. A successful candidate will provide executive level support to senior leadership while overseeing office management tasks, fostering a productive and organized environment.

Your success will be defined by your ability to :

Manage calendars, appointments, and meetings for executives, ensuring efficient time management and prioritization
Coordinate travel arrangements, including booking flights, accommodations, and preparing detailed itineraries
Prepare and edit correspondence, reports, presentations, and other documents
Organize and prepare for board meetings, including distributing agendas, taking minutes, and following up on action items
Act as a point of contact for internal and external stakeholders, managing communication and correspondence on behalf of executives
Handle confidential information with the utmost discretion and professionalism
Oversee daily office operations, ensuring a clean, organized, and well-stocked workspace
Manage office supplies, vendors, and maintenance needs to ensure the office functions efficiently
Coordinate company events, meetings, and team-building activities, including logistics and vendor relationships
Implement and maintain office policies and procedures to streamline operations
Support onboarding and offboarding processes for employees, including workstation setup and IT coordination
Manage expense reports and budgets related to executive and office operations
Maintain accurate records, files, and documentation in compliance with company policies
Assist with special projects and initiatives as needed, including research, data analysis, and reporting

Your strengths include :

Bachelor’s Degree in Business Administration, Office Management, or a related field is preferred

3+ years of experience in an Executive Assistant or Office Manager role, or a similar position

3+ years of experience in a Legal Assistant or Paralegal role, or a similar position

Proven experience supporting senior executives and managing office operations

Exceptional organizational and time management skills, with the ability to manage multiple priorities

Excellent verbal and written communication skills

High level of discretion and professionalism in handling sensitive information

Strong interpersonal skills, with the ability to build relationships across all levels of the organization

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity office management tools such as Slack, Zoom, various other project management software

Problem solving mindset with a proactive approach to challenges

Ability to work independently and as part of a team in a fast-paced environment

If you are interested in this role and meet the above criteria, please click the “ Apply ” button to send your resume directly to Lily Brooks .

Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, customer satisfaction, and more.

Accounting & Finance – Engineering – Sales & Operations – Supply Chain – Human Resources – Office Support – Technology