About the Role :
Reporting to the Revenue Accounting Manager and Assistant Controller, the Accounting Generalist will be responsible for ensuring accurate and timely processing of all accounts payable and accounts receivable customer payments for a group of corporate legal entities. This role requires a high level of professionalism and customer service to internal and external personnel, strong attention to detail, excellent organizational skills, and the ability to manage conflicting priorities and timelines. Responsibilities : Accounts Receivable
- Participate and contribute to accounts receivable function including :
- Weekly review of AR aging reports for overdue invoices and providing summary information and KPIs to management
- Communicate in a timely manner with customers and internal departments regarding outstanding invoices, amendments, and situations that affect our ability to collect
- Update customer payment collections notes within Saas Optics system on a weekly basis or more as needed in order to provide up to date information to management.
- Polite and courteous customer service to internal departments and external customers which includes but is not limited to timely follow ups, professionalism, clear communication, and escalation to your manager or internal services department as needed.
- Recommend areas for improvement within the collections processes internally, externally, and within our systems.
- Maintain a high level understanding of our Order to Cash process in order to better assist you in your role and the overall flow of information across teams and personnel.
- Support the accounts receivable team in other tasks as requested.
Accounts Payable
Participate and contribute to the accounts payable process within Airbase system including :Create and review purchase orders for accurate accounts, entity, currency, project tagging and supporting documentsBill entry into Airbase through application against purchase ordersCommunication with internal departments and external vendors regarding missing, unclear, or incorrect informationEnsure correct approvers following internal approval matrix are applied to POs and bills.Follow up with approvers in a timely manner to ensure bills are approvedRequest vendors to input banking information and validation of their entry by telephoning vendorsManage the accounts payable payment run weekly by preparing aging reports for managements review and timely setup of payments in the appropriate platformsDetermine the best payment methods for vendor payments and communicate this internally to staff, which may include virtual cards,Oversight of employee reimbursement process within Airbase system including :Ensure all receipts attached and request missing receiptsEnsure coding, entity, currency, project tagging is accurate and request information from managers when unsure.Spend is in accordance to travel & entertainment policyInitiate payments of reimbursements for all entities in a timely manner and in accordance with timelines provided in travel and entertainment policy to ensure adequate customer service to internal staff.Provide payment reports to payroll teamCommunicate with staff regarding non compliance in a courteous manner and use judgement to escalate non compliance to direct managersCredit Card reviews for receipts and correct coding & approvals.Ensure GST is captured correctly on vendor bills, employee expenses, and virtual cardsWorking closely with your management team to ensure clarity on coding, policies, and areas for improvement within the overall accounts payable processes and systems.Take initiative to create efficiencies within processes and systemsDocument accounts payable and expense reimbursement processes as they currently existSupport team on month end accounts payable close including :Variances within payables aging report and prepaids listing from Airbase to Sage IntacctTrack and maintain recurring vendor invoice list to calculate required accrualsSupport various internal reporting and statutory audit requirementsSkills and Experience :
Minimum 1-2 years of experience in a similar AP / AR roleSelf-starter who asks questions and is naturally curiousOutstanding attention to detail within their work with the ability to see the broader pictureAble to hold themselves accountable to deliverablesExcellent English communication skills both verbal and writtenProblem-solver, looking to find new and better ways of doing thingsMulti-currency / Multi-country experience is preferredExperience with Airbase and Sage Intacct is an assetExperience in the tech / software industry is an assetIntermediate Excel skillsThe targeted salary range for this position falls between $60,000 to $70,000 CAD depending on experience and qualifications. Why Conexiom : Conexiom is a high-growth, high energy environment led by its employee-empowered culture. We love what we do and you will, too.
Casual work environment with exceptional growth opportunitiesIn-office lunches and snacksCompany-sponsored happy hours and social events