Estimator-Project Manager

Reporting to the President, General Manager, the incumbent is responsible for directing,

planning and controlling the activities of the projects assigned to him / her in order to deliver the projects to

clients according to contractual requirements and in compliance with established deadlines and budgets. He / she

must ensure that contracts are executed in accordance with what was tendered.

Together with the group leader, he / she is responsible for the success and profitability of each of the

projects under his / her responsibility.

Level of authority

The following positions report to the incumbent :

Group leaders

Tasks and responsibilities :

Estimation component

Performs a weekly check in the SEAO virtual plan room to

know the projects available and of interest to the organization and analyze them with a view to

submitting a bid.

Receives requests for bids from clients, analyzes the projects and verifies their

feasibility (requirements, processes, prescribed deadlines) in order to decide whether or not to

submit a bid.

Analyzes the documents, plans and specifications provided, conducts a site visit if

necessary, conceptualizes the stages of work, identifies the needs in

equipment, tools and materials, etc., the quantities and labor costs

to estimate the actual costs of carrying out the project.

Conducts, if necessary, a site visit to note the specifications of the project to be

bid and ensures compliance with the rules regarding health and safety at work on

sites

Takes measurements of quantities and materials on the plans and the needs in

equipment, tools and materials, the quantities and labor costs

Communicates as needed with certain suppliers and subcontractors to obtain

technical information or make price requests for the design of

bids and, if necessary, negotiates the costs.

Analyzes the content of bids received from suppliers and subcontractors, verifies their

compliance with the expected requirements of the bid and transposes the final

data into its bids.

Prepares bids using the applicable tool by integrating the costs of

materials, equipment, tools, labor and other applicable costs (administration and profit

costs). Ensures compliance with the laws and standards in force applicable to its sector and the

standards prescribed by the company (e.g. : sale price, delivery time, etc.) and the deadline

for closing calls for tenders if applicable in the exercise of bids.

Presents any bid with a value equal to or greater than $500K to the President,

General Manager for validation and final approval before sending to the clients.

Sends the submission to clients within the prescribed time frame, ensuring that all required

documents are included in the submission.

Follows up on any submission sent to clients within a maximum of

48 hours aimed at securing the contract and updates the

Submission Tracking Table (registration, acceptance or refusal, reasons for refusal) for analysis

Keeps the Submission Tracking Table up to date and follows up on any submission

sent to clients within a maximum of 48 hours aimed at securing the

contract.

Ensures that the price list of suppliers and subcontractors is updated

Ensures that the client’s Purchase Order is received upon approval of the

submission on their part for the opening of the project.

Project Management Component projects

Ensures the project is included in the production schedule.

Submits for approval the technical sheets and other documents required by the

contracting authority.

Prepares and places purchase orders with subcontractors if applicable and with

suppliers for the purchase of materials and transmits a copy of his / her purchase orders

to accounting for subsequent verification with supplier invoices.

Releases orders to suppliers at the appropriate time in order to

supply construction sites within the prescribed timeframes.

Follows up on the status of his / her orders with suppliers in order to ensure

the supply of construction sites within the prescribed timeframes.

Checks, approves and codifies supplier invoices for his / her projects and transmits them to

accounting.

Establishes detailed planning and scheduling of projects in order to follow the schedule

for the execution of work.

Plans and communicates site assignments to group leaders.

Confirms the start date of work to clients.

Prepares the group leader’s file containing all the information necessary for the

proper completion of work and ensures constant communication

with them.

Leads his / her start-up meetings with his / her group leaders to explain the project

and ensure a common understanding of the project to be carried out.

Attends site meetings to which he / she is summoned.

Ensures the implementation and compliance with the Health and Safety Prevention Program

at work sites in collaboration with the group leaders.

Maintains and ensures the quality control process in conjunction with the leaders of

group and ensures compliance with procedures in order to minimize deficiencies in

projects.

Coordinates requests for site opening and closing (CNESST) with

the administrative assistant.

Produces, as needed, submissions for all requests for additions or changes

to contracts during the work and ensures transfer to accounting

for invoicing.

Receives and reviews daily the Site Monitoring Reports from the

group leaders in order to monitor site needs and project progress and

make corrections if necessary.

Monitors the progress of the work and continuously monitors project costs using

the project monitoring tool and the Progress Reports received to ensure the

expected profitability of each project and make the necessary corrections as

needed.

Ensures continuous liaison with clients and responds to their requests for information

within the prescribed timeframes to properly support them throughout the project.

Informs, supports and guides his / her group leaders in carrying out projects on

construction sites.

Regularly visits construction sites in progress to ensure the quality and compliance

of the work and that the standards and regulations of the CNESST and CCQ are

respected.

Coordinates the necessary information with the administrative assistant and the accounting clerk

for the production of various administrative documents resulting from the legal obligations of

contracts and invoicing in accordance with the progress of the work.

Transmits the approved technical sheets, TQC and other documents required by the

contracting authority for the finalization of the project.

Receives, verifies and approves the timesheets of the group leaders and then transmits

to accounting for payroll processing.

Others section

Informs the President, CEO of any major event affecting or likely to

affect the completion of current projects (supply problem, accident,

serious breakdown, etc.).

Presents a weekly report to the President, CEO on current projects

and their progress and a monthly report on the financial situation of each of

his projects.

Actively participates in the various meetings for which his presence is required.

Develops a relationship of trust and maintains a professional image of

the company with customers, suppliers and other employees in order to preserve

the business relationship.

Maintains his work environment clean and orderly and participates in the maintenance common areas.

Completes his / her timesheet daily with the tool applicable to his / her function so that

it is transmitted within the required time frame for payroll processing.

Complies at all times with the company's policies and procedures applicable to his / her

function.

Ensures that all documents produced or received in the exercise of his / her

functions are codified and classified in accordance with the established procedure.

Maintains a positive and respectful work environment likely to attract, retain and

motivate the most qualified employees at all levels.

Performs any other tasks required by his / her immediate superior in support of

the entire team in achieving results.

Experience :

A minimum of 5 years of experience in project management in the field of the company's activities.

Skills :

Excellent knowledge of the company's sector of activity.

Excellent knowledge of the company's processes.

In-depth knowledge of estimation and project management.

Master the reading and understanding of plans and specifications in their sector.

Ability to imagine the structure of an entire project to transpose it into an

estimate.

Very good knowledge of the laws, standards and regulations in their sector.

Excellent leadership, interpersonal skills and very strong aptitude for teamwork.

Able to deliver good quality intervention to group leaders who

ensure optimal operation of construction sites (mastery of their files).

Autonomous with a high sense of responsibilities.

Good judgment to analyze problematic situations and provide solutions.

A critical mind, a sense of analysis and high judgment.

Insight to look at operations proactively to ensure having the

best operating and delegation structure.

Demonstrates a high degree of professionalism.

Ability to manage multiple projects simultaneously and work in compliance with

sometimes tight deadlines while maintaining attention to detail and precision.

Rigor, integrity and performs work according to the highest quality standards.

Have an excellent sense of priorities, planning and organization.

Have strong negotiation skills.

Very good knowledge of using Office Suite tools (Word, Excel

advanced and Outlook).

Knowledge of project management software (an asset).

Results-oriented.

Possess the Health and Safety on construction sites card issued by the ASP

Construction.

Bilingual in speaking and writing.

Own a vehicle, and able to travel as needed and holds a valid

driver’s license.

Education :

University degree in civil engineering.

A PMP (Project Management Professional) certification or Certification in Project and Site Management from the ACQ or any other combination of training and

relevant experience related to the position (an asset).

Attend the various phases of construction on construction sites as an observer to

better understanding the work to be done and improving the production of its submissions is very

training for this function.

Performance measures

The incumbent will be evaluated more precisely on the following factors :

Customer follow-ups on its submissions and during projects carried out within the prescribed deadlines.

Ability to finalize the sale with the customer.

Existence of tools and a project management methodology implemented and efficient.

The existence of a report for the general management on the progress of projects

and which covers all areas : stages, quality, deadline and profitability.

The level of performance of the staff under his authority and the achievement of objectives.

The profitability expected and achieved by project.

Ability to respond accurately and quickly to questions from group leaders, of

customers and internal collaborators (mastery of his files).

Demonstrates his ability and competence to find effective and optimal solutions

to the various problems encountered.

Achieves an optimal level of satisfaction of group leaders in terms of support,

orientation and precision of information.

Accuracy of his submissions in comparison with the real costs of the projects.

Ability to enter data into the system tools without error. The information is

reliable.

Quality of customer service - internal and external. Zero customer complaints about the business relationship.