Number of Vacancies: 1

Type of Contract: Temporary

Hours of Work: 37.5 Hours/Week

Compensation: $22.87 - $23.80/Hour

Job Code: 1-HAD-2026

Contract Start Date: TBD

Contract End Date: February 26th 2027

Department: Human Resources

Location: Hamilton ON

ABOUT US

Founded in 1889 YWCA Hamilton is known as one of Hamiltons original social innovators and works from a feminist anti-racist and anti-oppressive framework. We are committed to providing meaningful and accessible services that create opportunities to amplify voices and co-create gender-inclusive and equitable communities.

YWORK FOR US

Grounded in our core values of intersectional feminism people-centered approaches belonging shared responsibility and strong partnerships our work is guided by the belief that lasting change can be created together. YWCA Hamilton envisions an equitable world where women (cis and trans) girls Two-Spirit and gender-diverse people have the rights and resources to shape their own lives and lead their communities. Join us in taking bold action that leads to life-changing impacts in our community.

AS A YWCA HAMILTON EMPLOYEE YOU GET

• On-the-job training and professional development opportunities
• Childcare discounts
• Opportunities to get involved in our community
• A competitive total rewards package that may include extended health benefits and paid sick time (eligibility criteria applies)

If youre passionate about making a positive impact in the lives of women children gender diverse people and families every day we would love for you to join our team!

RESPONSIBILITIES

The Scheduler will provide scheduling support to departments to ensure delivery of YWCA Hamilton 24/7 services and operations. The Scheduler will work closely with Department Leaders in order to provide scheduling support to employees on days nights weekends and statutory holidays.

KEY RESPONSIBILITIES:

Maintains base schedule for staff with consistent schedules;

Prepares schedules for posting by allocating staff coverage for known vacancies such as vacations leaves of absence etc. according to established procedures and within parameters of applicable Collective Agreements and YWCA Hamilton Policies;

Manages vacation schedules for staff; ensuring compliance with staffing needs Collective Agreements and staff seniority for vacation scheduling;

Responsible for accurate data entry into time management program to record all updates in a timely manner (e.g. absence from work assignment of shifts etc.);

Replace call-ins in accordance with staffing requirements and in compliance with Collective Agreements;

Document call out responses;

Provide schedules for management review and approval within applicable posting deadlines;

Collaborate with leadership for had to fill vacancies;

Ensures compliance with YWCA Hamilton policies and procedures;

Maintains appropriate Record keeping in accordance with YWCA Hamilton policies and procedures and confidentiality/privacy policies;

Supports YWCA Hamilton mission vision and values;

Perform other duties as required.

WORKING CONDITIONS:

Works 37.5 hours per week;

Schedule includes days afternoons nights and on-call.

QUALIFICATIONS

A diploma or degree in Administrative Studies Business Administration or equivalent education training and experience;

Minimum of 1 year of relevant experience working as a scheduler or in a clerical or administrative role;

Experience with staffing and scheduling within a unionized social services environment preferred;

Experience using Payworks System is an asset;

Working knowledge of scheduling practices and collective agreement interpretation;

Exceptional organizational skills with ability to prioritize tasks work under pressure meet deadlines and quickly adapt to change;

Excellent verbal and written communication skills;

Detail oriented with accurate data entry skills;

Must be able to work from a feminist anti-racist/ anti-oppressive perspective;

Bilingual English/French or other languages an asset;

Strong skills using MS Office programs including Excel and Word; Ability to maintain a positive and professional approach at all times;

Must provide a current Criminal Record and Judicial Matters Police Check or willing to obtain at own cost;

As part of YWCA Hamiltons commitment to Access and Equity we strive to represent the diverse communities that we serve. Individuals who are women First Nations Métis immigrant refugee LGBTQ2S; individuals with disabilities; and individuals from racialized communities or other marginalized communities are encouraged to apply.

Accommodations are available throughout the recruitment process if you require accommodation please reach out to

Personal information collected during the recruitment process will only be used for employment opportunities in accordance with the Freedom of Information and Privacy Act. Only applications from individuals eligible to work in Canada will be considered. YWCA Hamilton may use AI tools to screen assess or select applicants during the hiring process.

Thank you for your interest in YWCA Hamilton. Only those selected for further consideration will be contacted.

Please visit our careers page to see more job opportunities.