Program Assistant – Preventative & Perinatal Services

Overview

In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety are a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Responsibilities

• Reporting to the Team Leader, Administrative Services, the Program Assistant provides support to the Preventative and Perinatal Services Program of Population and Public Health. Performs a variety of clerical and administrative duties such as managing files, typing letters and tables, data entry, photocopying, setting up meetings and taking minutes.
• Utilizes a variety of personal computer application software such as Excel, Word, PowerPoint and related desktop publishing and graphics software to format / design, run and maintain correspondence, reports, procedure manuals, surveys, newsletters, web pages, communications, databases, and spreadsheets from rough draft or as directed.
• Supports clinical staff by booking appointments for clients; maintains inventories of supplies; schedules and conducts vision and / or hearing screening for preschool / school aged children in a school or clinic setting.
• Assists with the ordering, maintenance, and distribution of vaccines and other ordering or maintaining medicines and medical supplies.
• Gathers and compiles information as required, such as client information and statistics. Researches, organizes, and summarizes information for reports.

Qualifications

Link To Full Job Description https : / / jd.viha.ca / JD5714.pdf

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