Procurement Technician

Job Description

Under the supervision of the Procurement Manager, you will be responsible for carrying out tasks requiring a high degree of accuracy in order to ensure the proper processing of purchase order invoices, in accordance with the established Purchasing Protocol. You will also be responsible for supporting project management teams in tracking financial commitments and equipment rentals on construction sites.

Management of Work Orders and Supplier Invoices

Obtain and verify delivery slips for each project

Track receipt of work orders and invoices against the relevant purchase order, in accordance with the established protocol

Ensure invoiced rates comply with supplier agreements and notify the Buyer and / or supplier when discrepancies arise

Collaborate with the responsible Buyer to adjust purchase orders as required

Follow up weekly with project teams on invoice approvals for assigned projects

Prioritize payment of invoices from key Operations suppliers in line with Procurement agreements

Generate supplier billing reports for project management teams upon request

Management of Concrete Delivery Tickets

Obtain all concrete delivery tickets from the construction site and / or supplier related to concrete supply invoices

Verify invoiced rates against supplier agreements

Enter concrete tickets into the Aggregates system

Provide entry reports to project management teams for approval

Forward signed reports to Accounting for supplier payment

Management of Equipment Rentals

Track equipment rental status in the database in coordination with construction sites

Update the database based on site-provided information

Ensure all required documentation is collected for each rented piece of equipment from the site and / or supplier

Notify the Buyer of extended rentals as needed so purchase order commitments can be adjusted

Management of Financial Commitments

Generate a monthly list of ongoing commitments from the accounting system

Adjust purchase order commitment balances based on Buyer and / or Project Management instructions

Verify payment request data for assigned projects

Perform other related tasks as required

Performance Expectations for the Role

Conduct weekly invoice follow-ups to support timely payment

Deliver consistent, high-quality support to project management teams

Act as an ambassador of the Purchasing Protocol with suppliers and internal teams

Requirements

College diploma in business administration, accounting techniques, or an equivalent degree

Relevant experience in the field will also be considered

Knowledge of databases and computerized supply management systems is an asset

Demonstrates rigor and attention to detail

Maintains confidentiality

Works autonomously

Strong team spirit and interpersonal skills

Benefits

• Competitive salary;
• 4 weeks of annual vacation;
• Complete group insurance program upon entry (health and dental components paid by the employer);
• Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
• 24-hour access to a virtual doctor (telemedicine);
• Training and development programs;
• Employee assistance program;
• Active social club and health and wellness committee;
• Diverse, innovative, and stimulating environment;
• A company built on values of respect; integrity, and a job well done;
• Firm recognized as one of Canada's Best Managed Companies.
• Corporate clothing program

Requirements

Project Services