Reception & Office Coordinator

We are looking for a detail-oriented Reception & Office Coordinator to join our team in Vancouver, British Columbia. In this contract position, you will play a key role in ensuring the smooth operation of our office while supporting various administrative and human resources functions. This is an excellent opportunity to contribute to a non-profit organization by providing attentive and efficient service to internal and external stakeholders.

Responsibilities :

• Welcome visitors, including donors and guests attending meetings, and provide a positive and attentive first impression.
• Oversee daily office operations, including managing mail, filing documents, and maintaining office supplies.
• Assist the HR team with administrative tasks such as coordinating employee onboarding, updating organizational charts, and booking meeting rooms.
• Process HR-related vendor invoices, ensuring proper coding and timely uploads to the system.
• Coordinate with service providers such as building managers and couriers to ensure seamless operations.
• Manage inventory and place orders for office and coffee supplies to maintain adequate stock levels.
• Support access card distribution and tracking for employees.
• Address inquiries and resolve issues efficiently, demonstrating resourcefulness and strong organizational skills.
• Ensure meeting spaces are prepared and presentable for scheduled events.
• Collaborate with team members to apply knowledge and assist with cross-functional needs.
• Minimum of 2 years' experience in administrative or office coordination roles.
• Proficiency in Microsoft Outlook, Excel, Word, and other office software tools.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Self-sufficient and resourceful; capable of working independently and solving problems.
• Excellent interpersonal skills to interact professionally with visitors and team members.
• Ability to learn quickly and apply knowledge to support various functions.
• Experience with reception duties, scheduling appointments, and managing inventory.
• Familiarity with HR processes such as onboarding and vendor invoice management is an asset.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .