Construction Administrator

About us:

At PMI Group, we believe everyone deserves the opportunity to have a place to call home. We are more than builders. We are community shapers. Our imaginative approach incorporates fresh thinking, grounded in a philosophy of collaboration and transparency. Our progressive properties are modern in their styling but will stand the test of time, house generations to come, and are raising the standard of what it means to build attainable housing. Every project, every detail, every partnership is overseen by our accomplished team of professionals and trade partners, who take pride in building beautiful, quality communities.

The PMI Group of Companies is comprised of 3 companies

• PMI Inc - Development & Head Office
• PMI Build LP - Our construction Division
• PMI Properties Inc - Our Property Management Division

About the role:

The Construction Administrator will work with the Architect, Senior Designer, Construction Desing Lead and other building professionals, to ensure the project is built to specification. This role is office-based, with 20% site work.

Responsibilities:

Key Areas of Responsibilities

• Produce architectural working drawings and specifications using CAD and BIM software.
• Analyze architectural plans and drawings, identify potential risks or issues, and make amendments using AutoCAD and Revit.
• Liaise with the Architect, BIM Manager, and other construction professionals to discuss project status and challenges. Coordinate updates to office standard documents, implementing lessons learned during construction.
• Act as a key link between the designer and construction team to ensure design intent is accurately communicated and maintained throughout the project.
• Support the designer in preparing detailed design packages, coordination drawings, and revisions during construction.
• Review design documents for coordination with structural, mechanical, and electrical disciplines prior to construction release.
• Produce detailed drawings during the Construction Document Phase, including building sections and construction details.
• Manage and organize project documentation, including drawings, RFIs, submittals, and correspondence, ensuring proper version control and traceability.
• Collect, file, and maintain construction documentation and submission logs.
• Coordinate consultant and contractor drawings to ensure consistency with architectural and development standards.
• Update BIM models and CAD drawings as required based on field conditions and design changes.
• Participate in internal design coordination meetings to align project documentation with architectural standards and development objectives.
• Conduct material research and assist in selecting products that meet design and performance requirements.
• Review and update project schedules, providing weekly status reports.
• Perform contract administration tasks such as shop drawing reviews, RFIs, site instructions, and field reviews in coordination with the construction administration team.
• Conduct site visits and prepare Site Visit Reports when required.
• Prepare deficiency and close-out reports.
• Collect all required documentation for occupancy and prepare as-built architectural drawings.
• Implement the archive policy (three months after occupancy) for final project documentation.
• Develop post-construction performance reports for ownership review.

Our Values:

• We are imaginative
• We are progressive
• We are accomplished
• We are welcoming

What you bring, Competencies:

• You are Entrepreneurial
• You are Accountable
• You are Collaborative and Build Relationships
• You Demonstrate high levels of customer service and professionalism
• You are Open and Transparent
• You have a Process Disciplined Mindset
• You are Adaptive to Change and Embrace Technology

What you bring Skills and Qualifications:

• Diploma or Degree in Architecture, Architectural Technology, or a related field.
• Minimum 35 years of experience in architectural drafting, contract administration, or coordination within a developer, design-build, or architectural environment.
• Strong proficiency in AutoCAD, Revit, and BIM workflows; experience with Microsoft Project and Planner is an asset.
• Solid understanding of construction drawings, detailing, and building systems.
• Familiarity with the Ontario Building Code, building materials, and construction processes.
• Strong documentation and organizational skills with attention to detail.
• Ability to coordinate effectively between design and construction teams.
• Excellent communication and problem-solving skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Experience preparing as-built drawings and coordinating consultant documentation is an asset.
• Strong teamwork orientation and willingness to collaborate with various departments.

What We Offer:

• Competitive compensation.
• Additional PTO for every STAT Holiday.
• Flexible Work Environment.
• Hybrid Work model (where applicable)
• Medical, Dental, EAP, RRSP Matching.
• HCSA.
• Tools and Technology to help employees thrive.