Administrative Assistant

Overview

Placement Type : Temporary

Temporary

Salary (USD) : 30-34 / hr

30-34 / hr

Start Date : 07.15.2024

07.15.2024

The team is a flagship first-party studio within Game Studios and the home to one of gaming’s most critically and commercially acclaimed series, Gears of War.

We are a group of diverse and talented individuals working for a common purpose to push the limits of our entertainment platform and devices.

As a studio, we lead from our values and work together to promote respect and inclusion, a growth mindset and grit, all while putting our team first.

If you have the fire to work with our driven team, then come work with us.

The Administrative Team is the heart of our organization; ensuring that business operations and activities keep moving forward and our studio team is supported and engaged.

We’re looking for a skilled, energetic, and proactive Business Administrator to join our team. The successful candidate will possess interpersonal, organizational and event planning skills, the ability to anticipate needs, a keen eye for detail and a willingness to support organizational growth and health.

This role interacts with all employees across the studio. If you enjoy multi-tasking, balancing priorities and curating meaningful and impactful employee experiences, this is the role for you.

Key Responsibilities : Typical Day

• Support the day-to-day operations to ensure the Studio is run smoothly and staff are supported
• Execute the planning, coordination and logistical support for onsite and virtual hybrid meetings / events including studio wide meetings, team training and morale events
• Support the Senior leadership team with calendar management, travel bookings and timely and accurate reconciliation of expenses
• Partner closely with the Facilities team to continuously improve the physical work environment
• Assist with floorplan and studio moves, seating charts maintenance and distribution and security group ownership and management
• Support the External Development manager with the creation and submission of contracts, statements of work and amendments within the procurement system
• Ensure compliance with administrative operations policies and procedures
• Collaborate with the Talent and Culture Team to welcome and support new hires for an unforgettable onboarding experience
• Plan and execute studio social events and holiday celebrations in accordance with the rhythm of business (ROB) calendar to promote studio culture, values and increase employee morale
• Help drive the Social Committee, promoting a culture of collaboration and partnership to bring social events and occasions to life
• Manage the studio swag program by keeping a pulse on inventory, sourcing items, preparing proposals, promotion and shipping logistics
• Keep a pulse on relevant employee experience trends and events to gather and provide insight for future studio opportunities

Qualifications :

• 3+ years of experience in administration, executive administration, coordinator or program management type role
• Strong experience in event planning and and / or organizing team-building activities
• Excellent interpersonal relationship building and communication skills with the ability to maintain confidentiality of information
• Ability to prioritize work, anticipate and adapt to challenges and complete projects on time
• Strong customer service orientation, self-directed, positive outlook
• Must be adaptable and work successfully in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally
• Occasional work after core-hours and evening events
• Candidates must have the ability to lift / move up to 30 pounds
7 days ago