Project Coordinator – Burlington

Project Coordinator – Burlington, OntarioKey Purpose: The Project Coordinator (PC) plays a vital role in supporting the successful delivery of construction projects of various scopes and complexities. Working under the direction of the Project Manager, the PC is responsible for coordinating, organizing, and managing project-related activities. This role ensures the project team has access to the most accurate and current information to support decision-making and project progression. Key Responsibilities and Duties:

• Track weekly construction schedules, comparing baseline vs. actual timelines; identify and report deviations to the Project Manager.
• Proactively create, issue, and monitor construction documentation using project management software.
• Maintain and update the trade list for each project.
• Manage purchase order documentation and update project budgets as needed.
• Collect and organize product manuals, warranty documents, inspection reports, and certifications from subcontractors for project close-out.
• Coordinate and issue certification documents to clients for training and project handover.
• Maintain thorough documentation and logs, ensuring proper review and approval by project stakeholders (e.g., Designers/Engineers).
• Handle post-construction support calls and initiate timely responses to client warranty concerns.
• Prepare and submit accurate billing documentation to the Finance team on schedule.
• Ensure compliance with health and safety protocols in collaboration with the HSE Manager.
• Ensure project close-out is completed within required timelines.
• Coordinate with project stakeholders to close all relevant permits and ensure final approvals with authorities having jurisdiction (AHJ).
• Provide ongoing support and coordination with Project Managers and Site Superintendents.

Key Knowledge and Skills:

• Strong attention to detail and accuracy
• Analytical and detail-oriented thinking
• Effective problem-solving capabilities
• Strategic thinking and planning
• Proficiency in interpreting construction drawings and specifications
• Excellent communication (verbal and written)
• Superior time management and multitasking skills
• Organized and methodical in task execution
• Persuasive and effective in negotiations
• High level of professionalism and work ethic
• Customer-focused approach

Education and Experience Requirements:

• Post-secondary diploma or bachelor’s degree in a relevant field
• Minimum of 3 years of experience in the construction industry

Fuze HR Solutions is committed to building a diverse, accessible, and equitable workforce. Our approach is twofold. Both internal, where we focus on creating a diverse and inclusive environment for our employees, and external, where we source and recruit from the most diverse candidate pools. Our teams are educated on current best practices at attracting, retaining, and working with the most talented and diverse candidates.