Mail Clerk - 56887

We are seeking two detail-oriented and organized Mail Clerks to join a busy Operations team and provide essential support during the peak Trust and Personal Tax Filing Season. This is a fast-paced, 3-month contract position with a major financial institution, offering valuable, hands-on administrative experience in a professional tax services environment.

Reporting to the Manager of Operations and working under the operational guidance of the Tax Administrator, the Mail Clerk is primarily responsible for providing critical mail and file room assistance to the Tax Services office during the demanding tax filing months of February through April.

Position TypeContract (3 Months)

Start DateFebruary 2nd

ScheduleMonday - Friday, 8 : 30 am - 5 : 00 pm

Work Location100% Onsite Vancouver

Pay Rate$21.68 / hour

Advantages

This contract offers an excellent opportunity to gain valuable professional experience within a major bank environment, specifically exposure to the high-demand operations of a Tax Services office. You will be an integral part of a 21-person team during their busiest season.

Responsibilities

Mail and Filing Assistance : Efficiently assist with the daily operations of the mail and filing room.

Document Scanning : Accurately scan and organize tax documents into designated client folders using specialized equipment.

Notice Review : Review tax notices of assessment for changes and ensure proper filing within the client folder.

Client Communication : May involve contacting clients regarding outstanding packages or documents (back-office / telephone work).

General Duties : Perform other administrative duties and special projects as assigned to support the team.

Qualifications

Must-Have Skills & Experience

Education : Completion of post-secondary education. Students currently enrolled in relevant programs are welcome to apply.

Experience : Minimum of 1 year of overall professional experience (may include relevant academic / internship experience).

Technology Proficiency : High level of comfort and savvy with technology, including the ability to quickly learn and utilize scanning equipment and tax systems.

Software Skills : Proficiency with MS Office, particularly Excel and Word.

Soft Skills

Communication : Strong, professional communication skills, both written and verbal, for effective internal and potential client interaction.

Attention to Detail : Meticulous attention to detail is critical for accurate document processing and filing.

Learning Ability : Quick learner who can rapidly adapt to established procedures and a fast-paced environment.

Problem Solving : Demonstrated ability to identify and help resolve issues efficiently.

Nice-to-Have (Assets)

Previous experience in a professional tax services environment.

Previous mail room or high-volume administrative experience.

Enrollment in accounting, taxation, commerce / business administration, or professional accounting programs (CA / CMA / CGA / CPA).

Familiarity with CCH TaxPrep software or CRA's EFILE Online / Represent a Client system.

Summary

If you are interested in the Mail Clerk position please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.