Administrative Assistant

About Us

The Opportunity

Key Responsibilities

• Greet and assist clients answer phone calls and direct inquiries to the appropriate team or individual.
• Support leaders with calendar management and special events.
• Perform bookkeeping and data entry.
• Manage expense reports and handle mail.
• Scan organize and file physical and digital documents ensuring proper archiving and easy access.
• Maintain a clean and organized office environment including common areas conference rooms break rooms etc.
• Order office supplies as needed.
• Assist with various office projects or tasks as assigned.

Qualifications & Experience

• College diploma or certificate in Business Administration or related field.
• 3 years of office or administrative experience preferably in the financial services sector.
• Must be within commutable distance and feel comfortable working 100% on-site 2 partial days per week.
• Strong verbal and written communication skills; professional interaction with staff and clients.
• Ability to manage multiple tasks and prioritize in a fast-paced environment.
• Discretion in handling sensitive and confidential information.
• Friendly approachable and customer focused.
• Excellent time management and organizational skills.
• Reliable punctual and committed to meeting deadlines.
• Proficient with computers and quick to learn new systems.
• Meticulous attention to detail and accuracy.
• Must reside and be authorized to work in Canada

Skills & Attributes

• Exceptional Communicator: Superior verbal written and presentation skills.
• Unwavering Integrity: A deep commitment to ethical conduct and protecting the confidentiality of information.
• Detail-Oriented: Meticulous attention to detail.
• Collaborative: A team player who thrives in a collegial boutique environment.

• Hybrid role must be onsite Tuesdays and Thursdays for a total of 8 onsite hours per week
• Remaining hours can be worked remotely

Required Experience:

Junior IC