ADMA-Administrative Assistant

Administrative Assistant

Job Type : Permanent, Full-time (40 hours per week)

Location : Fort McMurray, AB

Lifemark provides a comprehensive range of vocational services throughout Alberta and across Canada. A guiding belief is that given the necessary skills and opportunities, an individual may participate in meaningful self-directed employment; therefore, improving their overall quality of life. We support employers in addressing skills shortages, filling job vacancies, increasing retention, and developing a skilled and resilient workforce.

The Administrative Assistant  is responsible for fostering a strong relationship between the clinic and its customers, as well as staff, funders and referral sources. This is achieved by efficiently providing administrative support and coordinating clinic activity with friendly, enthusiastic and professional service.

Responsibilities

• Answer telephone calls, respond to emails, greet clients and visitors upon arrival, and provide excellent customer service
• Coordinate scheduling of client appointments and communicate the details clearly
• Complete data entry and billing
• Coordinate courier packages (in or outgoing) and process incoming and outgoing email, mail and faxes
• Review incoming referrals
• Complete monthly expense reports
• Provide administrative support to the Clinic Director and team
• Upload job postings to job board
• Create and distribute company newsletters
• Oversee health and safety documents and the compliance of all policies and procedures in office

Qualifications