Talent.com
Administrative Assistant Legal - Corporate

Administrative Assistant Legal - Corporate

Randstad CanadaVictoria, British Columbia, CA
7 days ago
Job type
  • Full-time
  • Permanent
  • Quick Apply
Job description

We are now in search of a Legal Administrative Assistant with experience in Corporate. This is a great opportunity to further your legal career, with a busy & successful firm in their beautiful office located in downtown Victoria.

Scope of the role :

The Legal Administrative Assistant will be supporting a partner and two associates and is responsible for all aspects of managing client and file information, including establishing and maintaining organizational systems to manage paper-flow; client contact; drafting and filing documents; billing and administrative tasks.

Opportunity : full time, permanent

Salary : 55K to 65K, depending on experience

Start : ASAP

Location : downtown Victoria, BC

Advantages

  • Competitive salary with structured annual reviews.
  • Extended health and dental coverage
  • Employee and family assistance program
  • Generous vacation time, sick time and personal time allotment
  • Life, short and long term disability insurance
  • Group RRSP plan with matched contributions

Responsibilities

  • File preparation including preparing and submitting of conflict searches, file opening sheets, preparing physical files.
  • File management including organizing and managing documents of both physical and digital filing systems.
  • Use of iPro Eclipse litigation database software, including document uploading and deletion, updating document information, and running document production.
  • Document preparation including letters, emails, faxes and court documents.
  • Communicate directly with clients, court reporters, experts and opposing counsel.
  • Book court dates and discoveries, file court materials, and communicate with court registries (including Provincial Court (Small Claims), B.C. Supreme Court, B.C. Court of Appeal, Federal Court and Supreme Court of Canada).
  • Organize and assemble chambers records, books of authorities, lists of documents, appeal records and appeal books.
  • Obtain and index cases from CanLII and other sources (QuickLaw, Westlaw).
  • Prepare and submit Certificates of Pending Litigation and other forms with LTSA.
  • Prepare and submit Personal Property Registrations.
  • Conduct various court, LTSA, BC Assessment, Corporate Registry and Personal Property Registry searches.
  • Daily time entry.

    • Billing of accounts; handling client collections.

    Other general administrative support services as required.

    Qualifications

  • Minimum 3 years’ litigation experience.
  • Strong organizational, calendar, and file management skills.
  • Strong understanding of Law Society of BC Client Identification, Verification and Anti-Money Laundering Rules.
  • Excellent communication and interpersonal skills.
  • Positive and willing attitude.
  • Ability to function well under pressure and manage a high volume of work.
  • Excellent spelling, grammar, and proof-reading skills.
  • Ability to take initiative and think ahead.
  • Excellent proficiency with MS Word, Excel and Outlook.
  • Keyboarding of at least 60 wpm.
  • Preference will be given to candidates who have completed a Legal Administrative Assistant program.

    • Summary

    If this sounds like you, then we would love to hear from you - please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to misty.therrien@randstad.ca, or raj.sra@randstad.ca. All applications are welcome, but only those who meet the requirements will be contacted.

    Randstad oversees various temporary and permanent roles such as : Reception, Administrative Assistants, Executive Assistants, Customer Service / Client Support, Inside Sales, Data Entry, Human Resources, Marketing, Accounting, Warehouse, General Labour, Operations, and Skilled Trade roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!

    Any questions? Please feel free to call the Randstad office at 250.383.1389 and one of the team will be happy to help.

    We look forward to hearing from you!

    Phone Number : 250.383.1389

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

    Create a job alert for this search

    Legal Administrative Assistant • Victoria, British Columbia, CA