Payroll Specialist

There’s a moment when it all comes together. When a complicated challenge turns into a creative solution. When a problem turns into an opportunity. We live for those moments. And if challenges arise? That’s ok – rise to the challenge. No two days are exactly the same, and that’s what makes working at Fuel so gratifying.

Here at Fuel, creativity is what drives us forward. We want the outliers. The non-conformists. The game-changers. And that’s where you come in. To transform the face of logistics, we need your help. This is not just a job, it’s a lifestyle. We want you to be excited about the work you’re doing and the company you’re doing it for.

Fuel Transport is expanding rapidly and is looking for a Payroll Specialist for our office located in LaSalle. As a Payroll Specialist, you will be at the heart of operations, ensuring the smooth and accurate management of payroll processes for all employees. You will collect, verify, and process payroll data with diligence, strictly adhering to internal policies and legal regulations. Join our team and contribute to maintaining operational excellence in payroll within our dynamic organization.

Rise to the challenge. Find your Fuel.

Job Summary:

• Process payroll for salaried and hourly employees in Canada and the United States.
• Calculate and process salary adjustments, overtime, severance pay, or other special payments for multiple payroll groups, in accordance with company policies and current legislation.
• Issue Records of Employment (ROEs) and respond to Service Canada inquiries.
• Ensure payroll compliance by collaborating with internal business unites to align payroll processing with company compensation policies and legal requirements.
• Reconcile and process contributions and payments to the 401(k) plan and group RRSP, and wage garnishments in a timely manner.
• Administer employee benefits for U.S. and Canadian groups, including enrollment, terminations, changes, and invoice reconciliation.
• Provide payroll reports and required details to the finance department for accounting purposes.
• Balance year-end payroll, distribute RL1/T4/W2 slips, issue T2200 forms, and audit TD1, payroll summaries, and earnings.
• Support the Human Resources department with payroll inquiries and all strategic business processes and efficiencies.
• Analyze data and prepare weekly, monthly, quarterly, and year-end payroll reports on earnings, hours, accruals, and withholdings.
• Reconcile and process Ontario WSIB quarterly and CNESST annually.
• Act as the departmental expert for payroll policies, timekeeping, and best practices.
• Perform other related tasks as needed (e.g., answering employee questions and undertake special projects as needed).

Qualifications and Education:

• A DEC in Accounting or a Bachelor’s degree in Finance, with experience in a related field, is an asset.
• Professional certification, Payroll Compliance Practitioner (PCP) accreditation is an asset.
• Minimum of 2 years of experience in payroll processing for companies in Canada and the United States.
• Strong knowledge of Canadian and U.S. payroll legislation, employment standards, tax rules, and year-end reporting processes.
• Experience with Ultipro, now known as UKG (Ultimate Kronos Group), is highly valued.
• Proficiency in Excel (VLOOKUPs and pivot tables).
• Bilingual in English and French. The requirement of another language is required for this position as the candidate will be required to interact and communicate with clients, suppliers and colleagues throughout North America.
• Understanding the process of configuring earning and deduction codes in the payroll system is an asset.
• Strong attention to detail, ability to maintain confidentiality, and excellent customer service skills.
• Good organizational skills and ability to prioritize tasks effectively.

Pay, benefits, perks and more:

We’re not like the others, nor do we care to be. You are an investment and from day one, we treat you as such. Easily accessible by car or public transit, our dynamic work environment is high-energy and fun. Our competitive comp packages include comprehensive benefit plans and generous paid time off, and our company sponsored events and other creative perks are all designed with our valued employees in mind.

Fuel Transport is an equal opportunity employer. We appreciate your interest and will respond to qualified applicants as soon as possible.