Project Controls Coordinator

Responsibilities

Project Set-Up & System Entry

• Own the project set-up process, including :
• reviewing completed Project Set-Up Forms (PSFs) for accuracy and completeness
• following up with Project Managers when required information is missing or unclear
• entering and maintaining projects, phases, and budgets in Ajera in accordance with established standards
• Act as a gatekeeper for data quality, ensuring projects are not entered until required information is provided.
• Maintain clear records of project set-ups, revisions, and changes.

Scheduling & Resource Coordination

Reporting & Operational Support

Process Development & Continuous Improvement

This role plays a key part in strengthening FBM’s Project Controls function by ensuring the day-to-day work is executed consistently and accurately, enabling better planning, forecasting, and decision-making across the firm.

Qualifications

Experience

Software Knowledge

About FBM

FBM is a mid-sized architectural, interior design, and planning firm based in downtown Halifax, and soon to move into its own purpose-built mixed-use office building in the Halifax North End, a short walk from Halifax Commons. FBM boasts an impressive portfolio of award-winning architectural, interior design, and planning projects achieved over its 100-plus-year history in Atlantic Canada and has been named one of Canada’s Top 100 Employers, Atlantic Canada’s Top Employers, Nova Scotia’s Top Employers, and one of Canada’s Top Small / Medium Employers since 2021.

FBM offers :

We celebrate diversity and our ethos, people-driven design , means that we are committed to creating an inclusive and diverse workplace that reflects the communities and clients we serve, and the people with whom we work.

We are proud to be recognized among Canada’s Top Employers since 2021.