Site Administrator

Responsibilities consist of entering daily payroll into time system scheduling shipping and receiving activities including customer service bookkeeping tracking inventory and maintenance of customer accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Receive and process sales orders from customers.  Prepares orders by checking availability of materials arranging transportation (trucks or railcars) for finished goods maintaining sales order log preparing bills of lading and processing administrative paperwork for site and corporate office (i.e. Sales Orders pick slips STOTs).  Weigh trucks / railcars for shipments to market and complete ship confirmation in the system.
• Customer service including answering telephone customer questions arranging transportation dealing with customer complaints.  Order track and release railcars by working with local railroad.
• Record / track raw materials receipts of trucks railcars and / or barges. Document trucks weigh in and out keeping journals of truck barge and car numbers including location and tonnage.  Calculate tonnage for month end processing.
• Process cash payments emailing cash report to corporate office sending checks and / or money orders to lock box. Copies of check or money order with bill of lading forwarded to corporate office.
• Complete needed requests for purchase order (RPOs) and investigate local availability of merchandise.  Receive purchase orders in Oracle.  Maintain onsite purchasing / vendor files as well as insurance certificates for all onsite trucking and contractors.
• Input payroll data into kronos / UKG and track employee overtime vacation discipline etc. as necessary.
• Meet with new hires and ensure onboarding paperwork is complete. Submit new hire forms and employee changes to Human Resources.
• Support the site with necessary inventory data entries and returns as needed.
• Support the Site and Finance Department with monthend activities.

KNOWLEDGE AND SKILLS

Qualifications :

EDUCATION AND WORK EXPERIENCE

SUPERVISORY RESPONSIBILITIES

This job has no direct supervisory responsibilities.  Works closely with Operation Management and Accounting.

Additional Information :

We offer competitive benefits including health insurance life insurance and disability plans as well as a RRSP with company matching.

Harsco is an Equal Opportunity Employer. All information will be kept confidential according to EEO guidelines.

Disclaimer :

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this position.

Remote Work : Employment Type :

Fulltime

Key Skills

Channel Marketing,Children Activity,Academics,Football Coaching,Business Operations,Contract Administration

Experience : years

Vacancy : 1