Reception / Admin Assistant

As an Executive Administrative Assistant, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward.

You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.

You move quickly with the changing environment, being exposed to the key initiatives and deliverables of the teams to are part of so you can also use that knowledge to strategically support your team's projects.

Administrative jobs at Brokerage are staffed by organized and dependable people driven by a common company goal : to help us accomplish great things and implement great ideas for our clients.

Working behind the scenes, we make a significant impact on the people we support as well as on Brokerage users around the world.

We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.

Responsibilities

• Perform an extensive array of administrative tasks (manage calendars, book travel, prepare travel-related expenses and schedule facilities and equipment) for Managing Directors and travel scheduling assistance for the senior Executive Directors within their teams.
• Help coordinate events for the office for the Architecture and Modernization team
• Build efficiency and effective responsiveness into existing operations and help define new operational strategies.
• Mentor new team members.
• Serve as a lead for, and manager of, small projects

Required Skills

In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Good Microsoft skills (powerpoint, Word, excel)