Depot Administrative Assistant

We’re looking for a highly organized and proactive Depot Administrative Assistant to support daily operations at our Thorold depot. This role is ideal for someone who enjoys being the go-to person, thrives in a fast-paced environment, and takes pride in keeping people, processes, and systems running smoothly.

From payroll and training coordination to safety compliance and event planning, you’ll play a vital role in supporting Operations staff and ensuring seamless administrative execution.

Advantages
Location: Thorold, ON
Duration: 1-Year Contract (with strong potential for extension)
Work Arrangement: Onsite – 5 days per week
Hours: Monday–Friday, 7:30 AM – 4:00 PM (40 hours/week)
• Periodic travel to Stoney Creek; approximately twice per month for meetings


Responsibilities
• Schedule, track and coordinate all mandatory EH&S compliance programs, Technical Training, OQ and Safety Observations following up with employees as the need arises, ensuring 100% employee completion in accordance with timeline targets.
• Responsible for processing weekly payroll file, adjusting time in Workday as required
• Responsible for managing the employee uniform and Personal Protective Equipment orders including tracking of eligibility, returns and managing overall program within budgeted allocation.
• Update all tracking tools used for Work Management-Operations workload planning and scheduling.
• Maintain and communicate changes to the on-call schedules. Provide meeting support and participates in various meetings (example J.H.S.C), internal committees, teams, and initiatives. Monitor and review action items and assure timely response and follow up.
• Code and input invoices in SAP/Markview for all regional expenditures.
• Responsible for handling expenses for Operations staff.
• Provide daily support for Workday, IT requests, and office supplies. Prepare managerial reporting for employee training including Learning Management System and Computer Based Training.
• Ownership of; email distribution lists, emergency contact listing, communication channels (lobby TV, SharePoint, and business unit file sharing drives).
• Primary depot contact to facilitate 3rd party access for facilities to co-ordinate repairs for premises.
• Assist with coordinating training and access requests for both new and existing employees on processes, procedures, and company systems.
• Lead end-to-end event planning including both in-person and virtual events.
• Support and participate in various internal committees, teams and initiatives.
• Lead correspondence, filing, and general administrative duties etc. as directed.

Qualifications
• Minimum 3 years of experience in an administrative, executive assistant, or similar role.
• Post-secondary education in Business Administration or a related field.
• Proven ability to learn and navigate multiple internal systems quickly
• Strong organizational and time management skills with the ability to work and prioritize tasks independently.
• Excellent communication and interpersonal skills along with the ability to work collaboratively with cross-functional teams.
• High attention to detail and accuracy in documentation and reporting.
• Comfortable working onsite and supporting a regional team virtually across multiple locations.
• Critical thinker with effective decision-making skills.
• Discretion and professionalism when handling sensitive information.
Additional Requirement: Valid driver’s abstract required (minimal travel involved)



Summary
If this role sounds like a good fit for you, please APPLY ONLINE at www.randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.