Portfolio Operations CoordinatorThe KAIN Group • Kitchener, ON, Canada
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Portfolio Operations Coordinator
The KAIN Group • Kitchener, ON, Canada
3 days ago
Job type
- Full-time
Job descriptionManage calendars, scheduling, and meeting coordination for Directors Prepare agendas, capture meeting notes, and track action items Maintain organized documentation for contracts, records, and procedures Handle correspondence with professionalism and discretion Support SOP creation and ongoing process improvements Coordinate travel and logistics as required Maintain accurate records within the BrightHR system Assist with tenant communications, lease documentation, and onboarding Support maintenance coordination, vendor tracking, and inspections Assist with occupancy reporting, expense tracking, and renewals Support client communications, quotes, contracts, and onboarding Manage CRM systems for lead tracking, follow-ups, and data accuracy Assist with marketing coordination, reporting, and analytics Support project coordination, timelines, and documentation Maintain accuracy within project management tools Coordinate routine communications between technical teams and clients Assist with research, market analysis, and competitive insights Assist with work order tracking, CRM / KATS updates, and service coordination Support quoting, invoicing, pickups, deliveries, and client follow-ups Conduct preliminary research on potential investments Compile financial, market, and industry data Assist with due diligence documentation and summaries Track investment pipelines and maintain organized deal files Become proficient in CRM, project management, and cloud-based systems Assist with system implementations, data organization, and integrations Maintain structured digital filing systems Undergraduate degree (Business or related field preferred) 1–3 years of experience in operations, administration, or project coordination Experience supporting leadership or working across multiple business units is an asset Strong organizational and time-management skills Proactive, self-directed, and detail-oriented Strong written and verbal communication skills Comfortable managing shifting priorities in a dynamic environment Strong problem-solving mindset Technology-savvy and quick to learn new platforms Advanced Microsoft Office proficiency CRM experience (HubSpot, Salesforce, or similar preferred) Familiarity with project management tools Experience with cloud collaboration platforms Exposure to private equity, real estate, logistics, technology, or manufacturing Financial, budgeting, or analytical experience Bilingual English / French is an asset Salary : $45,000–$55,000 annually Discretionary performance bonus Extended health and dental benefits Professional development and mentorship Growth opportunities as the portfolio expands Office-based in Kitchener, ON with occasional travel (Mississauga, Simcoe) Monday–Friday business hours with flexibility during peak periods Hybrid option available after probation Fast-paced, multi-industry exposure Diverse Exposure : Gain experience across multiple industries including real estate, logistics, software development, and industrial automation Learning Opportunity : Work directly with experienced private equity professionals and learn the investment business from the inside Career Growth : Clear path to advancement as portfolio grows and new investments are made Entrepreneurial Environment : Be part of a dynamic, growth-oriented organization where your contributions directly impact success Meaningful Work : Support businesses that create real value and serve important industries across Canada and the US Complimentary in-house food and beverages are provided Comprehensive benefits following the probationary period
About Us
KAIN Capital is the investment and operating arm of The KAIN Group, supporting a growing portfolio of businesses across logistics (3PL), real estate, software development, industrial automation, and new investment ventures. We are a hands-on organization focused on optimizing existing assets while strategically expanding into high-growth industries.
Our team operates in a fast-paced, entrepreneurial environment where collaboration and accountability are key. We work cross-functionally across portfolio companies to provide the operational support required for efficient, sustainable growth.
At KAIN Capital, we value individuals who are proactive, adaptable, and motivated by solving real-world operational challenges.
Position Overview
The Portfolio Operations Coordinator plays a vital role in supporting the day-to-day operations of KAIN Capital’s diverse portfolio. Acting as a core support function to the Directors of Private Equity Investments, this role ensures essential operational tasks are executed seamlessly allowing leadership to focus on strategy and long-term growth.
This position is ideal for a self-starter who thrives in a multi-industry environment and can confidently shift between priorities across property management, logistics, technology, industrial automation, and investment operations.
Key Responsibilities
Cross-Portfolio Operational Support
- Provide day-to-day operational and administrative support across KAIN Group companies
- Coordinate between business units to ensure smooth communication and workflows
- Assist with reports, presentations, documentation, and leadership updates
- Track operational metrics, deadlines, and deliverables across concurrent projects
Administrative & Process Management
Property Management Support
Logistics & 3PL Operations Support
Technology & Software Operations
Industrial Automation Support
Investment Research & Due Diligence
Technology Platform Support
Requirements
Education & Experience
Core Competencies
Technical Skills
Preferred Skills
Compensation & Benefits
Work Environment
Why Join KAIN Capital?
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Portfolio Portfolio • Kitchener, ON, Canada
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