Administrative Coordinator

Acadia Broadcasting is a growing media company with radio stations in Atlantic Canada and Northwestern Ontario. In each of our markets, our company focuses on being the community’s local voice for entertainment, news, and events.

We strive to be the best employer, marketing agency, and broadcaster in each of the markets we serve.

We are recruiting for an Administrative Coordinator to join the corporate Head Office team in Saint John, NB. Reporting to the Credit & Billing Manager, the Administrative Coordinator is responsible for the scheduling of all on air announcements, advertising, and promotions.

This position interacts with sales, creative writing, programming, and the promotions department, and is essential to the smooth operation of the station.

The duties and responsibilities include, but are not limited to :

• Scheduling on-air announcements, promotions, and advertising
• Create and distribute daily commercial airtime logs for select stations
• Perform daily deposits and balance payments within the system
• Generate and distribute invoices and account statements on a timely basis
• Ensure customer accounts are maintained and updated
• Provide reports and support to stations and their team members
• Regular interaction with advertising customers
• Ensure consistency and compliance to process and timelines
• Being part of a team performing continuous process improvement
• Ensuring contractual rate integrity and consistency for orders entered within the system
• Ensuring proper approvals are received on all transactions
• Verifying that transactions comply with credit policies and procedures
• Performing general office duties as required
• Other duties as assigned

Qualifications :

• High school diploma plus some college in a related field
• Highly organized with great attention to detail
• Ability to multi-task, prioritize and meet deadlines in a high paced environment
• Strong written and verbal communication skills
• Has a desire to learn and is highly adaptable to change
• Computer literacy working knowledge of MS Office Suite is expected
• Works well independently and as part of a team
• Experience in an administrative role would be considered an asset

As a member of Acadia Broadcasting, you will have access to :

• A Competitive compensation and benefits package which includes flexible health, dental coverage options, as well as life insurance and disability benefits
• Coverage of professional dues and continued education related to the CPA
• An annual Health Spending Account (HSA)
• 5% Employer Matched RRSPs
• A Fitness Reimbursement Program
• Access for your immediate family in our excellent Employee and Family Assistance & Wellness Programs

The radio environment is a rewarding one one that the right candidate will enjoy. If you have a desire to learn, have a good work ethic, are adaptable to shifting priorities, and are comfortable working independently or with a team, this opportunity may be of interest to you.

Interested applicants can apply with a resume and cover letter.

Acadia Broadcasting is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

In your application, please feel free to advise if you require accommodation for the interview process.