Administrative Assistant

Posted Friday, February 6, 2026 at 9:00 a.m. | Expires Tuesday, February 24, 2026 at 8:59 a.m.

Job Overview

We are currently recruiting for an Office Administrative Assistant to support our Estevan Office with a diverse set of duties including front-desk reception, general administration, office coordination and event planning. In this position, you will be the welcoming face to employees and visitors ensuring a great first experience.

Position Responsibilities

• Clean, maintain and organize kitchens and meeting rooms including refrigerators, microwaves, and coffee machines
• Manage inventory for coffee supplies, office supplies and food supplies
• Provide mail and courier support for office
• Welcome visitors and guide them through safety protocols
• Assist with inquiries and requests from employees and visitors
• Complete Open Invoice coding for Operations / Finance
• Support the Pipeline Operations & Maintenance Services Monday Morning Meetings, attend meetings, record minutes for distribution electronically
• Administrator On-Call schedule
• Administration of staff and phone lists
• Administrate mobile door access to the Estevan office when required
• Coordinate monthly office and department lunches as needed
• Support United Way as needed
• Provide various administrative support to other departments as required
• Adherence to all company policies, guidelines and procedures

Skills and Qualifications

• Previous experience in a front desk or administrative role considered an asset
• Post secondary degree or diploma considered an asset
• MS Suite intermediate skills in Word, PowerPoint, Outlook, Excel, and MS Teams
• SharePoint experience would be considered an asset
• Must be able to lift and carry up to 25 pounds, bending to move items/files as well as use step stools/ladders
• Ability to communicate with a variety of groups such as leaders, vendors, and employees
• Detail oriented with strong organizational skills
• Problem solving and analytical skills
• Ability to think critically and efficiently
• Exceptional capabilities when handling sensitive and confidential information with discretion
• Excellent verbal and written communication skills

We thank all interested candidates; however, only qualified candidates will be contacted, please submit your cover letter and resume on our Careers page.