Executive Assistant

Company Description

Founded by passionate consulting engineers who specialize in innovative building structure design, ELEMA has mastered an approach built on open communication and collaboration, both within our team and with our clients and construction industry partners.

With proven expertise across diverse projects, ELEMA leads the industry in bringing the most ambitious structural visions to life, working with concrete , steel , structural timber , aluminum , and structural glass .

Our transdisciplinary team is guided by one philosophy : masterfully responding to the architectural subtleties and inherent structural challenges of each project.

This approach enables us to provide our clients and partners with elegant, innovative, and optimized structural solutions that integrate exceptional quality at every project stage.

Job Description

The Executive Assistant role focuses on supporting internal operations and executive leadership. The person in this position will contribute to smooth communication, document management, and administrative organization in a dynamic and growing environment.

This role is based on collaboration with members of the executive team, project managers, and internal partners.

What you will accomplish with us

• Manage calendars, organize meetings, and prepare necessary documents
• Ensure follow-up on client files and administrative documents
• Participate in updating databases and managing documentation (SharePoint)
• Support logistics for travel and internal events
• Serve as the main point of contact for internal and external communications
• Collaborate on invoicing and payment tracking with the finance department
• Contribute to the continuous improvement of administrative processes

Qualifications

Education and Experience

Additional Information

Why join our team?

What we offer

ELEMA considers the development and well-being of our team members to be absolute priorities. We therefore offer the following benefits :

Please note that only candidates whose application has been selected will be contacted for an interview.

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