Clerical Associate

Job Description

The incumbent will register patients using Meditech software, assist with all clerical functions necessary for the smooth operation of the Emergency Department including : copying physician orders, completing patients documentation and information, documenting payroll, ordering and organizing supplies and any other duties as required.

Qualifications

Provides clerical support to ensure the smooth operations of the Emergency Department and associated outpatient clinics. Duties include registering patients using Meditech software, validating healthcare coverage, acquires required information and payment method for uninsured patients, maintains accurate data, answers telephone and addresses inquiries from the public, family and hospital staff, schedules patient appointments, assists with staff scheduling and payroll entries, orders and maintains supplies, and other duties as required.

Halton Healthcare Services is seeking individuals who are competent in their chosen profession; are patient / customer focused; are team players; are effective communicators; are caring and respectful and are fiscally responsible.

• Medical terminology required
• A Medical Office Administration diploma from a recognized college is considered an asset
• Must have experience and be familiar with MS Word and Outlook email
• A minimum of 30 wpm typing speed required
• Previous experience in a patient care / clinical setting required
• Must have fast and accurate computer data entry skills
• Demonstrated excellent interpersonal and organizational skills
• Must be able to prioritize workload and function independently in a busy environment
• Must be physically able to perform the job : prolonged periods of time sitting; pushing and pulling variety of wheeled equipment; repetitive forward bending, hand / arm activities, hand / finger dexterity; and carrying / lifting approximately 25lbs
• Must be able to read, write, speak and understand English fluently
• Demonstrated public relations skills and the ability to diplomatically respond to physicians, staff, and family inquires in a demanding work environment
• Satisfactory employment record and good attendance record

Additional Information

Hours :  Various rotating 8 and 12 hour shifts (hours subject to change based on operational needs)

Positions : 2

Salary : $26.85 to $29.13 per hour

Date Posted : February 4, 2025

Internal applicants due by :   February 11, 2025

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please attach your current resume directly to this posting.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities.  In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare.  Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.