Accounts Payable Clerk

About the Opportunity

• AP
• Process accounts payable transactions including coding and entering vendor invoices, matching contract/proposal/purchase order and change orders
• Assist in payment of all invoices in accordance with vendor payment schedule, assist in preparing and processing the accounts payable cheque runs and EFT set up
• Review vendor and service provider agreements to ensure alignment between invoices and contractual agreements
• Collaborate with various departments to ensure timely and accurate vendor transactions processing and obtain department manager approval for non-client project related invoices
• Research and resolve invoice discrepancies and issues prior to issuing any payments
• Respond to supplier inquiries, research and resolve problems related to various budget and invoice issues in software
• Administration
• Maintain accurate electronic and hardcopy records, including invoices and statement of accounts
• Set up new supplier accounts in various Company software
• Provide vacation/absence coverage support as required
• Prepare and complete ad hoc requests as required. Environment, Pace and Challenges
• Fast-paced, deadline driven work environment
• High sense of urgency
• High pressure work environment

• Bachelor’s degree or diploma in Accounting or a related field
• 3 years of accounts payable experience
• Experience working in the construction industry is an asset
• Experience with similar enterprise level accounting software is an asset
• Proficiency with Microsoft Office (Word, Outlook, and Excel)
• Highly organized with the ability to work within a deadline centric environment
• Strong attention to detail and accuracy in data entry and documentation
• Excellent communication skills both written and verbal
• Exceptionally strong interpersonal and customer service skills
• Solid problem-solving skills with the ability to resolve payment-related issues effectively
• Self-motivated
• Strong sense of professionalism and ability to maintain confidentiality

Pay Range:
$55,000- $60,000 per year

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 470830
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.