Talent.com
Administrative Assistant

Administrative Assistant

Robert HalfVancouver, BC
30+ days ago
Salary
CA$52,000.00–CA$62,000.00 yearly
Job type
  • Permanent
  • Quick Apply
Job description

A great opportunity to work with a great team! We are sourcing for a professional Project Administrative Assistant! This position reports into the Project Manager while assisting other members of the team. If you enjoy being busy and learning new skills, this is a great opportunity for you!

Responsibilities :

  • Create, distribute, and maintain reports, forms, documents, specifications, standards, and other files.
  • Support project teams to ensure smooth project operations, facilitating any administrative project tasks (e.g., meeting minutes, action logs).
  • Provide high-quality, efficient project documentation, follow-up reminders, and updates from project meeting action items.
  • Format and edit technical documents
  • Facilitate project close-outs with the project team.
  • Provide a professional and welcoming atmosphere to guests and co-workers at the office front desk, with flexibility to assist project teams as needed.
  • Respond to internal and external inquiries and requests with tact and diplomacy.
  • Oversee boardroom bookings, coordinate calendars, manage requests, and schedule meetings.
  • Handle travel bookings and arrangements.
  • Perform all other project administration and reception duties as required.

Skills & Qualifications :

  • A college-level diploma, certification, or equivalent in administration or a technical field.
  • Expertise in customer service and administrative tasks with at least 4+ years of Canadian experience.
  • Experience in an engineering or construction environment is preferred but not essential.
  • Strong organizational and multitasking skills with a high-quality work ethic and output.
  • Professional demeanor with excellent interpersonal skills and a proactive approach to tasks.
  • Effective verbal and written communication skills.
  • Proficient in using Office 365, including Word, Excel, SharePoint, PowerPoint, and Teams, with the ability to learn new software programs quickly.
  • Strong ability to take initiative, engage with co-workers, and adapt to an agile, project-driven environment.
  • If this sounds like a great opportunity, please apply now! Only those meeting the specified requirements and experience will be shortlisted at this time. We thank all that apply! Please quote job number 05150-0013017098

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

    Only job postings for jobs located in Quebec appear in French.

    2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use .