Camp Administrative Coordinator

Description

Brock’s Youth University offers on-campus overnight and day-long class trips during May andJunewhere elementary and high school students get a glimpse into post-secondary life. Theyparticipatein experiential learning programs in science, technology, outdoor education,sportsand soft skill development. During July and August, Brock’s Youth University offers on-campus day camps to over 250 youth in grades 3 to 8 each week. Our innovative camps are divided intothemes and carefully created to inspire every child. Every week includes exciting discovery sessions, adventurous recreation, and traditional camp activities such as swimming and high ropes.

Job Duties and Responsibilities

• In collaboration with theProgramManagers,and Camp Coordinators,the Administrative Coordinatoris responsible forduties related toschoolfield trip and summer day camp registration, schedules, room bookings, t-shirts, camper healthdetailsand stats tracking.

• The role is meant to enhance the office organization tomaintainsmooth operation of camp. This includes entry of camper information, preparation of camper groups, preparation & delivery of weekly reportsrequiredfor camper medical needs, dietary requests, off-site bookings, & camper lists by program. The Administrative Coordinator is also a point of contact for phone& in-person queries.

• Support office duties including but not limitedto:answering/returning phone calls & emails, tending to parents’ inquiries &assistingwith camper supervision when needed

• Support marketing efforts through regular social media posts and taking photos

• Communicate with teachers,caregivers,campersand staff daily

• Assistwith data entry such as incident reporting, payroll, ordering supplies, attendance,mealnumbersand other tasksas assigned

• Maintainaccuraterecords & provide reports as requested

• Track room bookings andprepareaccurateschedules for schools andinstructorstaff

• Support all camp operations asrequired

• Generally positive, optimistic, resilient, and solution-oriented

Qualifications

• Must have completed at least yearoneofpost-secondarystudy

• Effective communication and teamwork abilities

• Able to prioritize tasks and independently manage time effectively

• Able toproblem solveand adapt to the changes typical of a camp day with patience

• Skilled in a variety of office tasks such as working with data in excel

• Experience and/or desire to work with children and youth in a camp setting

• Excellent people skills and a friendly, responsible, service-oriented attitude

• Interest in and willingness to learn new skills

• Able toproblem solveeffectively and adapt to the changes typical of a camp day

• Attend training sessions and weekly meetings

• Represent Brock University as an ambassador to the program and provide excellent customer service to caregivers throughplanning ofprograms andproblem solvingissues as they arise

• Candidates must obtain First Aid/CPR Level C anda vulnerable sector policeprior to camp

• Successful completion of all Brock University and Youth University training (, WHMIS, content specific, challenge course, risk management)

Expectations of Student Staff

This role will primarily involve days spent independently completing work in the Youth University office. However, as with all camp positions,the Administrative Coordinator will be called on when support is needed throughoutcampsuch as duringmeals, move-in/out, large camp activities, working one on one with a camper or steppingin when a colleague is ill.

• Candidates should be prepared for lots of walking, moderate lifting ( chairs, carrying supplies) and working long days in a camp setting

• All Brock employeesare required tocompleteonline mandatorytraining tocomply withrelated safety legislation

• All Brock employeesare required tocomply withOntario’s Freedom of Information and Protection of Privacy Act (FIPPA).To help meet our legal obligations under FIPPA, employeesare required tocomplete mandatory online training.

We are committed to offering flexible work arrangements where possible as outlined in our . As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitmentprocess, as outlined in ourand consistent with the requirements of the Ontario Human Rights contact if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting .