Project Assistant (2 Positions, Fixed-Term : January / February 2025 - March 2027)

Valard Group of CompaniesThunder Bay, ON, CA

19 days ago

Job type

Full-time

Temporary

Job description

Valard Construction LP is Canada’s premier powerline contractor, serving clients in both public & private sectors. We offer construction services in overhead and underground transmission and distribution systems, substations, fibre optics, as well as substation and transmission foundations.

Valard Construction LP is seeking a qualified Project Assistant to join our team of on-site project support staff supporting projects within Northern Ontario.

Please note : Only applicants local to Thunder Bay or Dryden will be considered. We are hiring for two fixed-term Project Administrator roles from January / February 2025 to March 2027.

Requirements

Duties and Responsibilities may include but are not limited to :

Part of the Project Team, liaising between site operations and the office support staff
Project Assistants will look after data entry / support in a variety of areas including but not limited to :
Financial Support – Managing purchase order requests and entries, collecting packing slips / tickets and forwarding to the Edmonton office, supporting procurement, assisting with fleet work orders, purchase order closeouts, and expense report submissions. Also includes resolving payroll issues and coordinating with Corporate Payroll
Timesheet Support – Reviewing timesheets for consistency and correctness, time entry into Valard’s payroll system
Camps Coordination – Onsite coordination of camps, communicating with Edmonton office and travel to ensure rooms are booked
Travel Coordination – Scheduling of flights, accommodation, shuttles, etc. as required by project personnel, scheduling of travel to / from site
Small tools and consumables – Support ordering at site for operations ensuring sufficient tools, materials, personal protective equipment, and office supplies are present, ordering when supplies get low
IT requests – Relaying requests to IT for site equipment or access and ensure it is provided or implemented per the request
Reports – Data collection and entry for daily, weekly, and monthly reports
Documenting and distributing meeting minutes for various site meetings

Knowledge / Skills :

Minimum of 2 years' experience in a related field of work in an administrative role

Valid Ontario Class G Driver's Licence

Experience performing document control would be an asset

Past experience working at a construction site office would be an asset

Experience working at a utility company would be a strong asset

Sourcing experience in a large enterprise (construction preference) would be an asset

Previous experience using JD Edwards would be an asset

Post-secondary degree or diploma would be considered an asset

Excellent interpersonal, verbal and written communication skills

Strong knowledge and experience with Microsoft office programs

Superior organizational and time management skills

Strong initiative and the ability to problem solve

Ability to learn new programs / systems quickly

Attention to detail is key

Candidates must be willing to reside in remote areas in a camp environment on a shift rotation of 20 days on and 8 days off (20 / 8). Work will be conducted in 11 or 12 hour days.

Benefits

Valard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' education and experience best meets the needs of the position. Only individuals selected for interviews will be contacted.