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Administrative Support Agent, Class I
Administrative Support Agent, Class IChamplain Regional College • Quebec
Administrative Support Agent, Class I

Administrative Support Agent, Class I

Champlain Regional College • Quebec
30+ days ago
Job type
  • Full-time
Job description

Description

Reporting to Mr. Timmy Jones, Coordinator of administrative services, auxiliary services and student services, the incumbent will perform a variety of administrative and customer service duties for the academic and continuing education sectors of the college.

What you'll conquer every day
• Answer, transfer, and place telephone calls and provide information of a general nature.
• Greet, inform, and guide students and visitors to the Campus in accordance with established procedures.
• Prepare various texts and graphs using word processing and spreadsheet software.
• Provide all photocopying services (except exams).
• Receive and distribute in-coming mail including internal mail from students and staff.
• Prepare outgoing mail and bring mail to the main post-office on occasion.
• Enter all room reservations on the central room reservation system.
• Post notices on the bulletin boards.
• In charge of the ‘Lost and Found’ objects of the students
• Distribute mailbox, office and elevator keys and provide photocopier access codes.
• Keep a registry to monitor the lending of the ‘Master Key’.
• Distribute and collect all types of forms from the students.
• Report malfunctioning of parking system to the Buildings and Grounds personnel.
• Control parking gates for visitors from the reception computer.
• Distribute and collect fees for printing and photocopy cards.
• Receive faculty absence notices and enter information in the system
• Ensure the follow-up of the general email College address
• Provide when needed support to the administrative and auxiliary services coordinator
• Perform all other related tasks Requirements : What makes you the one
• A diploma of vocational studies (DEP) in an appropriate specialty or a secondary school diploma or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.
• Great attention to detail;
• Show confidentiality;
• Excellent communication skills;
• Ability to establish interpersonal relationships and to work in a team;
• Proficient in English and French, both oral and written;
• Proficient with the Microsoft Office Suite;
• Ability to work with online platforms;
• Knowledge of the Cégep network. Required Tests : Language test Work Schedule : 35 hours per week Duration of contract : Salary Scale : Between 24,36$ and 27,24$ per hour Anticipated Start Date : 2025-07-09 Start of Posting Period : 2025-06-23 End of Posting Period : 2025-07-08 Champlain Regional College is an equal opportunity employer and invites candidates to signify their belonging to groups targeted by the Act respecting equal access to employment in public bodies. Comments : We thank all applicants for their interest, however only those selected for an interview will be contacted.

Note that a cover letter is mandatory with your application, therefore please be sure to submit yours.

If you are applying from a mobile device (smartphone, tablet), you will receive an acknowledgment email inviting you to attach your CV in order for your application to be considered.
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Administrative Support Agent, Class I • Quebec

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