Engagement Assistant

Staff - Union

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Salaried - Support Services Assistant II

Job Title

Engagement Assistant

Department

UBCO Strategic Initiatives Faculty of Management

Compensation Range

$4695.00 - $5385.00 CAD Monthly

Posting End Date

January 25 2026

Note : Applications will be accepted until 11 : 59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

JOB SUMMARY

This position is a key operational role for the Faculty of Management providing administrative support for the Facultys marketing communications and events.

ORGANIZATIONAL STATUS

This position reports to the Manager Student Success with a dotted line to the Director. This position interacts with students staff faculty members alumni Enrolment Services Student Development and Advising Human Resources Finance Operations Okanagan Facilities Management University Relations and other faculties units and schools administrative offices.

WORK PERFORMED

Provides administrative support the Faculty :

• Responds to inquiries from researchers campus general public stakeholders provides general information about the Faculty; re-directs queries as needed.
• Acts as a liaison and interfaces with various UBC Faculties departments committees and units and bringing information back to colleagues to inform internal processes and enable collaboration.
• Liaises with University Relations Enrolment Services Student Advising and Recruitment with respect to the Facultys undergraduate and graduate programming micro-credentials and community engagement
• Provides backup support for key administrative staff including handing urgent requests and assisting with daily operations to maintain productivity.
• Manages the Facultys email distribution lists
• Provides administrative support to courses that have high student engagement requirements including Capstone and Career Fundamentals including coordinating the project submissions project partner feedback call for projects and maintaining student requests in system supporting engagement
• Provides and maintains partnership documentation to international partners
• Provides administrative support for partnership agreements with international partners
• Provides logistical support for international partnership engagement activities including scheduling coordinating responses drafting agendas preparing assembling and disseminating materials booking rooms arranging IT support making catering arrangements providing on-site event coordination and preparing and distributing materials in a timely manner assisting with post-activity follow-up and action items.

Supports engagement activities of the Faculty :

Coordinates communications activities for the Faculty :

Performs other related duties as required.

CONSEQUENCE OF ERROR

This position often has to make independent decisions but also seek guidance. The consequences of errors in judgment are high due to the confidential nature of the support given to the Faculty of Management. This position requires confidentiality diplomacy tact and accuracy in a wide variety of situations. Errors may cause disruption to the Faculty and its administrative operations; loss of time wages and resources; creation of negative feelings among faculty and staff members; jeopardizing relationships established between the Faculty of Management and other contacts (both internal and external) and result in a loss of credibility for Faculty or the Dean and the Deans office.

SUPERVISION RECEIVED

This position reports directly to the Manager Student Success and takes direction from the Director. This position also works closely with and may take direction from the Dean Associate Deans and the Associate Director Programs and Curriculum. This position is required to exercise tact and discretion and to interpret and follow program policies and practices. Overall objectives are determined in consultation with the incumbents supervisor; within those guidelines this position works independently determining priorities as necessary.

SUPERVISION GIVEN

This position does not directly supervise any staff.

QUALIFICATIONS

Required Experience :

Junior IC

Key Skills

Business Development,Employee Orientation,Public Health,Account Management,VersionOne,Conflict Management,Project Management,Relationship Management,Team Management,Customer relationship management,Human Resources,Public Speaking

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 4695 - 5385