Document Control Lead

Document Control Lead

Montreal, QC

Contract : 12 Months

Introduction :

The Document Control Lead is a senior-level role responsible for the centralized administration and management of all project documentation and filing across six regional sites for major projects in North America for our client. This position ensures consistent application of document control standards, efficient information flow, and compliance with regulatory requirements across all regions. The incumbent will oversee the implementation and maintenance of a robust document management system, provide expert guidance to regional document control teams, and ensure the integrity and accessibility of critical project documentation.

Key Responsibilities :

• Centralized Document Management :
• Establish and maintain a centralized document control system for major projects across six regional sites, ensuring consistency and efficiency.
• Develop and implement standardized document control procedures, templates, and workflows applicable to all regional projects.
• Manage the lifecycle of project documentation, from creation and distribution to archiving and disposal.
• Oversee the administration and optimization of the enterprise-level Electronic Document Management System (EDMS) for regional project documentation.
• Regional Oversight and Coordination :
• Provide expert guidance and support to regional document control teams, ensuring adherence to established standards and procedures.
• Conduct regular audits of regional document control practices to identify areas for improvement and ensure compliance.
• Coordinate the transfer and exchange of project documentation between regional sites and the head office.
• Facilitate communication and collaboration between regional document control teams and project stakeholders.
• Documentation Filing and Archiving :
• Develop and implement a comprehensive filing and archiving system for both electronic and physical project documentation.
• Ensure the secure storage and retrieval of critical project records, complying with regulatory and legal requirements.
• Manage the migration and conversion of legacy documentation to the centralized document management system.
• Ensure all regional sites are utilizing the same filing systems.
• Compliance and Quality Assurance :
• Ensure compliance with relevant industry standards, regulations, and company policies related to document control and information management.
• Implement and maintain document control metrics and KPIs to monitor performance and identify areas for improvement.
• Conduct regular quality audits of project documentation to ensure accuracy, completeness, and consistency.
• Manage and maintain document control related audits.
• Leadership and Mentoring :
• Provide leadership and mentorship to regional document control teams, fostering a culture of continuous improvement and professional development.
• Develop and deliver training programs on document control procedures and best practices.
• Lead the development and implementation of document control initiatives and projects.

Requirements :

Additional Information :

This position will require occasional travel between the six regional sites particularly within the province of Quebec

What We Offer

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About Us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Brunel provides the global recruitment and workforce services you need to lead your industry. With 45 years of market experience in Renewable Energy, Automotive, Oil & Gas, Life Sciences, Mining and Infrastructure, we help you finish major projects safely, compliantly, on-time, within budget and at the highest quality, so you can keep growing – anywhere in the world.