Accounts Payable Associate

Job Summary

The Accounts Payable Associate reports to the Accounting Supervisor and is responsible for performing all the duties involved in the Accounts Payable (A / P) function for multiple companies and multiple currencies within North America. This position ensures timely and accurate processing, payment and maintenance of accounts payable.

Responsibilities

• Ensures timely verification, matches invoices with purchase orders & packing slips, data-entry from invoices into ERP system, ensures accuracy of processing vendor invoices into the correct Canadian company or through intercompany accounts for the US Company. Follows-up on discrepancies and maintains vendor files.
• Prepares and process bills for payment, research invoices, returns, credits, discounts and ensures proper general ledger coding and date entry.
• Provides summaries to assist Treasurer in arranging the optimal timing for payments.
• Prepares bi-monthly cheques, EFT, ACH and on-line payments for signature. Communicates payments to vendors through.
• Files A / P payment copies and invoices weekly. Files posting summaries.
• Follows up with - Vendors if account discrepancies exist to ensure account accuracy. Appropriate internal staff to obtain missing information, approvals and outstanding invoices being held. Purchasing department to clear purchase orders versus invoice discrepancies and to close old purchase orders. Receiving department to resolve any receiving versus invoice issues.
• Completes company credit applications for approval by supervisor.
• Assists with month-end duties, including closing A / P accruals and journal entries.
• Assists as needed with government and audit documentation and support.
• Follows GMP and regulatory requirements, and ensures quality standards are met.
• Observe and support all safety guidelines and regulations.
• Demonstrate the Company Mission, Vision and Values Statements, policies, and current standard business.
• Perform other related duties as required.

Qualifications

What we offer

We are committed to diversity and inclusion, and thank all applicants in advance; however, we will be corresponding only with those selected for an interview.

In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to providing an inclusive and barrier free recruitment and selection process.

Recruitment Fraud – please be aware of recruitment fraud. Novocol Pharmaceutical of Canada Inc. will never ask for banking information, money or any personal information up front. We will only respond to official applications submitted through our careers site. In addition, we will only use official corporate e-mail addresses (septodont.com or novocolpharma.com) to communicate with applicants. Should you be contacted without submitting an application, please delete the message and advise your e-mail provider.

The due date for internal applicants to apply for this role is April 29th, 2024.

Contract type

Contract

Contract duration

16 months

Candidate criteria

Minimum level of education required

2- College

Minimum level of experience required

2-5 years

Position location