Document Control Coordinator

Job Description

Job Description

Salary :

PACT (Pearson Accelerator Construction Team) is a General Partnership of Alberici, Amico, Kenaidan, and Obayashi, supported by design partners Egis, Mott MacDonald, and Weston Williamson + Partners. Together, we are delivering Accelerator, a major program ofPearson LIFT(Long-term Investment in Facilities and Terminals), Toronto Pearson's infrastructure development plan. This multi-year program is designed to address immediate passenger growth demands while preparing Canadas largest airport for the future of air travelincluding critical upgrades to airfield and infrastructure, greenhouse gas reduction initiatives, modernization of Terminals 1 and 3, and the creation of a world-class passenger experience.

Job Summary

TheDocument Control Coordinatorplays a vital role in managing the flow of information across the project team and external stakeholders. This position ensures the accuracy, security, andtimelydistribution of all project documentation for the Pearson Airport Construction Team (PACT), including design drawings, reports, RFIs, submittals, and correspondence. The role supports compliance with contractual, regulatory, and quality standards through structured document control systems and best practices.

Key Responsibilities

• Receive, log, track, and distribute project documents using the designated document management system (e.g., Aconex, Autodesk Construction Cloud, Procore, SharePoint).
• Maintain up-to-date records of all incoming and outgoing documentsin accordance withproject naming conventions and version control protocols.
• Ensuretimelyreview, approval, and distribution of documents to relevant internal and external stakeholders.
• Support the submission process of design drawings, technical documents, RFIs, NCRs, submittals, and transmittals.
• Generate document logs, status reports, and trackers for reporting purposes.
• Work closely with engineering, construction, quality, and commercial teams tomaintainaccuratedocument workflows.
• Support audits and quality assurance by ensuring that all required records are properly archived and accessible.
• Assistwith onboarding and training staff on document control procedures and platform usage.
• Coordinate with the project team to resolve document discrepancies, duplicates, or missing information.
• Ensure all controlled documents are filed and archivedin accordance withretention policies.

WORKCONDITIONS

The position will bebased5999 Airport Roadwith regular visits to the site offices asrequired. Office working is 5 days per week with Hours of Work 08 : 00 17 : 00 with 1 hour Lunchor as agreed upon with your manager. All employees must complete a RAIC and Criminal background check.

Required Skills & Qualifications