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Project Support Specialist
Project Support SpecialistIGT • Dieppe, Westmorland County, CA
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Project Support Specialist

Project Support Specialist

IGT • Dieppe, Westmorland County, CA
9 days ago
Job type
  • Full-time
Job description

Brightstar is an innovative, forward-thinking global leader in lottery that builds on our renowned expertise in delivering secure technology and producing reliable, comprehensive solutions for our customers. As a premier pure play global lottery company, our best-in-class lottery operations, retail and digital solutions, and award-winning lottery games enable our customers to achieve their goals, fulfill player needs and distribute meaningful benefits to communities. Brightstar has a well-established local presence and is a trusted partner to governments and regulators around the world, creating value by adhering to the highest standards of service, integrity, and responsibility. Brightstar has approximately 6,000 employees. For more information, please visit www.brightstarlottery.com.

Overview

The Project Operations Coordinator supports the successful delivery of projects by managing administrative project activities, coordinating procurement processes, and maintaining accurate financial and resource reporting. This role is essential for ensuring smooth project operations, strong documentation discipline, and timely support for project managers and cross-functional partners.

Responsibilities

Project Administration & Coordination

  • Provide administrative support for project managers, including maintaining schedules, tracking deliverables, and updating project documentation.
  • Coordinate project meetings, prepare agendas / minutes, and follow up on action items to ensure timely progress.
  • Maintain organized and compliant project records, files, and documentation.

Procurement Administration

  • Manage procurement activities such as preparing purchase requests, tracking orders, verifying deliveries, and processing invoices.
  • Maintain accurate records of vendor interactions, contracts, and purchase documentation.
  • Monitor procurement timelines to ensure alignment with project schedules and budget constraints.
  • Financial & Resource Reporting

  • Assist with budget tracking, spend monitoring, and forecasting across assigned projects.
  • Prepare financial reports and dashboards summarizing budget status, variances, and planned vs. actuals.
  • Maintain resource demand data, track team allocation, and support capacity planning and staffing visibility.
  • Data Management & Reporting

  • Collect, organize, and analyze project data, ensuring accuracy and completeness.
  • Build and maintain Excel-based reports using pivot tables, formulas, and data validation.
  • Support preparation of recurring status reports, KPI dashboards, and executive summaries.
  • Cross-Functional Support

  • Serve as a liaison between project teams, procurement, finance, and other business partners to ensure smooth operations.
  • Support issue resolution by escalating delays, risks, or discrepancies to project leadership.
  • Contribute to continuous improvement of project workflows, templates, and reporting processes.
  • Qualifications

  • Experience supporting projects, operations, or procurement-related functions.
  • Strong proficiency in Microsoft Excel (pivot tables, formulas, data manipulation, data validation).
  • Excellent organizational and documentation skills with high attention to detail.
  • Ability to manage multiple priorities and deliver high-quality work in a fast-paced environment.
  • Strong communication and interpersonal skills for working with cross-functional teams across geographically diverse locations.
  • Familiarity with project management tools or ERP / procurement systems is a plus.
  • Preferred Qualifications

  • 2–4 years of experience in project coordination, procurement support, project administration, or a related role.
  • Experience with budgeting, cost tracking, or resource planning.
  • Knowledge of project management methodologies or frameworks (PMP, Agile, etc.) is helpful but not required.
  • Success Profile

  • Leading Complexity
  • Leading People
  • Leading the Business
  • Leading Self
  • #LI-RQ #LI-HYBRID

    Brightstar is committed to sustaining a workforce that reflects the diversity of the global customers and communities we serve, and to creating a fair and inclusive culture that enables all our employees to feel valued, respected and engaged. Brightstar is an equal opportunity employer. We provide equal opportunities without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, pregnancy, marital status, national origin, citizenship, covered veteran status, ancestry, age, physical or mental disability, medical condition, genetic information, or any other legally protected status in accordance with applicable local, state, federal laws or other laws. We thank all applicants for applying; however, only those selected to interview will be contacted.

    All Brightstar employees have a role in information security. Annual training will be assigned and required as appropriate.

    For more information, please visit www.brightstarlottery.com

    #J-18808-Ljbffr

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    Project Support Specialist • Dieppe, Westmorland County, CA

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