Administrative Clerk

Administrative Clerk

Reference number : DIS24J-038617-000212

Selection process number : 24-DIS-MB-EA-616811 Indigenous Services Canada - Regional Director General’s Office

Winnipeg (Manitoba)

CR-04

55,955 to $60,399

For further information on the organization, please visit

Closing date : 1 September 2024 - 23 : 59, Pacific Time

Who can apply : Persons residing in Canada, and Canadian citizens and Permanent residents abroad.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

When you submit your job application for this inventory, you are applying for various opportunities, not for a particular position. As positions become available, applicants who meet the qualifications may be contacted for further assessment. If you are not familiar with inventories, please consult the ''Frequently Asked Questions'' section at the bottom of the advertisement.

Indigenous Services Canada will periodically pull and review the applications received and contact applicants selected for further assessment based on the needs.

The first pull of applications may be as early as March 14, 2024.

• IMPORTANT INSTRUCTIONS TO FOLLOW

1) With the exception of the "Ability to communicate orally and in writing", you MUST provide concrete and detailed examples to clearly demonstrate how you meet the essential criteria of education and experience and any asset education and asset experience if applicable. Your response must include HOW (concrete examples), WHEN (dates) and WHERE (location of work) you meet the essential criteria required. An online Screening Questionnaire has been created to assist you in completing this information.

2) Your resume may be used as a secondary source to validate the qualifications described; comments such as "refer to my attached resume" will not be accepted and may result in your application being rejected.

3) You may be selected based on the complexity / breadth and depth of the examples (i.e. projects / initiatives / activities) that you chose to include in your answers.

4) Your application may be used as a source of information to assess the Ability to Communicate Effectively in Writing.

5) Depending on the number of applicants, ISC needs and HR plans, volume management strategies such as random selection, application of one (1) or more assets, top-down approach, and / or cut-off scores MAY be used for the purpose of managing applications / candidates. Breadth and depth of the assessed qualifications may be considered.

For tips on how to apply, check out this video :

Work environment

Indigenous Services Canada strives to be a trusted partner that respects Indigenous perspectives and supports First Nations, Inuit and Métis in controlling the delivery of high-quality services for healthy, prosperous and thriving communities. With this unique vision, the Department’s work is grounded within two fundamental guiding principles : respect the diversity of Indigenous cultures and see their influence in the way we work; and recognizing that partnerships are at the core of how we do things.

For more information on Indigenous Services Canada, please visit :

Intent of the process

This is an inventory by which we will establish a list / pool of fully qualified candidates.

An inventory is a selection process that can be used by various hiring managers to meet their current and future needs.

A pool of qualified candidates may be established and may be used to staff similar positions with various linguistic profiles and / or requirements as well as tenures (Acting, Assignment, Deployment, Secondment, Determinate, and Indeterminate appointments) and / or security clearance (reliability or secret), which may vary according to the position being staffed.

Re-evaluation period : If you submitted an application and / or underwent assessment and were found not qualified, you may resubmit an application to be considered after a 12 month waiting period, from the time when the last assessment was completed.

Positions to be filled : Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION :

A high school diploma or an acceptable combination of education, training and / or experience.

NOTE :

An acceptable combination of education, training and experience

EXPERIENCE :

E1 – Experience in providing administrative support services in an office environment. (e.g. purchasing office supplies, receiving goods, entering data, managing correspondence, archiving documents, etc.) (min 6 months)

E2 – Experience in providing client service to the public including, internal clients

E3 – Experience using office software such as Microsoft Office or equivalent tools (min 6 months)

The following will be applied / assessed at a later date (essential for the job)

English essential

ABILITIES :

A1 – Ability to establish priorities and work under pressure.

A2 – Ability to communicate effectively orally.

A3 – Ability to communicate effectively in writing.

A4 – Ability to follow instructions.

PERSONAL SUITABILITY :

PS1 – Effective interpersonal skills

PS2 – Reliability.

PS3 – Detail oriented.

PS4 – Flexibility.

PS5 – Judgement.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

ASSET EDUCATION :

Successful completion of a post-secondary program.

ASSET EXPERIENCE :

AE1 – Experience in providing administrative support services in one or more of the following areas : finance, material management, contracting, travel, meeting coordination, or records management.

AE2 – Experience working with Government of Canada information management systems,– e.g., GCIMS, HRG, GCDocs.

AE3 – Experience in verifying and coding invoices and expense claims, such as travel, hospitality, contracting / purchasing.

AE4 – Experience working with health programs at local or provincial levels.

AE5 – Experience in coordination and administration of financial procedures (e.g., monthly variance reporting, spreadsheets, invoice reconciliation, initiating purchasing).

AE6 – Experience working with Indigenous communities or organizations.

CURRENT AND / OR FUTURE ORGANIZATIONAL NEEDS :

Indigenous Service Canada is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment goals for Indigenous peoples, preference may be given to candidates who, at the time of application indicate that they are an Indigenous person (self-declaration).

OPERATIONAL REQUIREMENTS :

One or more of the following operational requirements may be required depending on the position being staffed :

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

FREQUENTLY ASKED QUESTIONS

How does an inventory work?

An inventory is a selection process that can be used by various hiring managers to meet their current and future needs. As a result, you will apply only once to be considered for multiple job opportunities at the CR-04 level.

Why was my application automatically rejected when I submitted it?

In order to be placed in the inventory, you must meet the essential education qualification at the time you submit your application. If you receive a message "Application rejected at screening" immediately after submitting your application, you probably answered "No" to the screening question assessing the essential qualification of education. If you have incorrectly indicated "No" for this qualification, simply retrieve your application and update your answer to the screening question.

What happens if my application expires?

Your application will be kept in the inventory for 90 days. A notice will be posted in the "My Job File" menu of your account 30 days before your application expires. If you do not take this into account, your application will be deactivated and it will no longer be considered for submissions from this inventory. In the event that your application expires during the effective period of this inventory, a notice will be posted in your account. If you wish to confirm your interest and reactivate your application, select the "Renewal of my application" link.

I have a disability that does not allow me to apply online, who do I contact to help me with the submission of my job application?

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request accommodation. All information received in relation to accommodation will be kept confidential.