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Program Administrator

Program Administrator

NorQuest CollegeEdmonton, AB, CA
30+ days ago
Salary
CA$44,648.00–CA$59,193.00 yearly
Job description

Job Description

PROGRAM ADMINISTRATOR

FACULTY OF ARTS AND SCIENCES

NorQuesters are difference makers and we’re searching for someone who can find ways forward with our Faculty of Arts and Sciences. Reporting to the Manager, Business Operations, the Faculty Program Administrator provides administrative support to the Faculty (Instructors, Chairs, and Associate Chairs) within the Department to ensure the efficient operation of the programs. The Faculty Program Administrator is a point of contact for learners, other faculties, and college services.

HOW YOU'LL MAKE A DIFFERENCE

  • Connect with students at relevant points of the term timeline for enrolment, waitlist, and withdrawal management.
  • Support student requests for certificates, letters, and general course information.
  • Provide general administration for the area programs such as expenses, supply budget management, timetabling, records management, event coordination, and evaluations.
  • Support Program Advisory Committee meetings through sharing agendas, sending out invites, and follow-up communications.
  • Code invoices, arrange for signatures, submit to finance for payment, and maintain files as per guidelines.
  • Order and maintain classroom and program office supplies, education supplies, books, and or equipment that support the programs.
  • Word process program material, correspondence, reports, and compose routine letters.
  • Create and maintain surveys and evaluations.
  • Support program and course evaluations.
  • Develop and document annual administrative processes relating to their roles.
  • Provide context and information on college systems and the administrative process to the Business Operations group and the program leadership.
  • Report to Enrolment any updates to student program plan.
  • Liaise with Timetabling for schedule changes.
  • Attach instructors to relevant sections.
  • Lodge expense claims in PeopleSoft Finance for Program Chairs, Associate Chairs, Instructors, and other staff as required.
  • Book classrooms, computer labs, and resources throughout the term.
  • Run reports and queries as required.
  • Gradebook set up / modification / troubleshooting for instructors.
  • Grade changes as requested by the Chair.
  • Upload legal documents to the student record.

WHAT YOU BRING

  • Post-secondary diploma in a related field including office or business administration.
  • 3+ years’ experience in a similar role.
  • Advanced ability in MS Office products Word, Excel and Outlook. MS Teams, OneDrive, and BI are an asset.

    • WHAT MAKES YOU A DIFFERENCE MAKER?

    As a difference maker you bring :

  • Demonstrate good understanding of office systems through prior experience, for example use of Teams, Teams Apps and the MS Office Suite
  • Demonstrate strong technical skills and ability to adopt new processes
  • Strong attention to detail
  • Well-developed organizational skills; clear, calm communication and exceptional interpersonal skills are required.
  • Familiarity with PeopleSoft an asset
  • Experience working with multicultural clients and / or knowledge of another language an asset

    • SALARY : $44,648 - $59,193 Reflective upon what you bring AKA your education and experience. This is a full-time term position to June 30, 2024 with immediate access to our great health benefits program.

    We offer flexible work options.  We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

    COMPETITION NUMBER : 2024-4368

    CLOSING DATE : January 21, 2023 at 11 : 59 PM MST

    Apply to become a NorQuester : If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

    Psst : Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.

    Difference Makers. If we were to describe what NorQuest College is, we’d say these two words. We are so fundamentally driven in our mission to make a difference to our students, our community, and to our fellow NorQuesters, that it guides what we do, who we meet, and where we are headed.

    So how do we make differences?

    We empower NorQuesters. When it comes to working, it’s up to you to decide where (on campus or from another location) and how you work. NorQuesters are expected to embody our Qs—lead from where you are, be dependable, find ways forward—to name a few, but how you do that is your choice!

    We unlock potential. Whether its newcomers to Canada who want to improve their English, students who want to complete their academic upgrading, learners pursuing post-secondary education, or anyone who wishes to strengthen their skills through professional development, our passion to educate touches people of all levels and all backgrounds.

    We strengthen Alberta. From our graduates who hit the ground running, to our partnerships with government, industry, and business, to our commitment to communities, including a dedicated focus on Indigenous communities, we contribute to our province and make it stronger. We strive to be an employer of choice for First Nations, Métis and Inuit people in Canada by leading, supporting, and being an ally through our work toward decolonization, reconciliation, and Indigenization.

    And that’s a snapshot of how we are Difference Makers. But there’s so much more to us and we invite you to !

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