Office Administrator

We are seeking a proactive and organized Office Administrator to provide administrative and operational support to our client across three dynamic business units. This permanent , full-time role is based in Halifax and is ideal for someone who thrives in a fast-paced, multi-tasking environment and enjoys contributing to the smooth operation of a diverse workplace.

Key Responsibilities for the Job :

• Serve as receptionist; answering and redirecting phone calls, emails, and visitors, and control office access to maintain security
• Manage incoming and outgoing mail, office supplies, and equipment
• Assist with invoicing, tracking payments, and collections to support company cash flow
• Maintain accurate records, spreadsheets, and documentation across all units, including scanning and filing as needed
• Schedule service appointments for technicians, track service calls, confirm details with customers, and manage technician workloads
• Manage client information, conduct satisfaction audits, and support customer communications
• Prepare and maintain safety binders, office safety manuals, and vehicle safety documentation
• Support preparation for audits, including annual COR Safety Certification, by compiling and organizing required documentation
• Create, schedule, and manage social media content to enhance brand presence and engagement

Experience & Attributes for Success :

If interested in this opportunity, please apply online by clicking the Apply Now button.

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous / Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.