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Administrative & Billing Assistant
Administrative & Billing AssistantHays • Richmond Hill
Administrative & Billing Assistant

Administrative & Billing Assistant

Hays • Richmond Hill
18 hours ago
Job type
  • Full-time
Job description

Your newpany

This organization is a respected and fast-growing law firm based in Richmond Hill, known for its professionalism, strong client relationships, andmitment to high quality legal service. Led by an experienced executive team and supported by a collaborative administrative and accounting function, thispany fosters a supportive environment where detail, accuracy, and client care are front and centre.

The firm offers convenientmuting options, free parking, and a polished professional-service environment.

Your new role

This firm is seeking an Administrative & Billing Assistant to join its team on a full-time basis. Reporting directly to the Chief Financial Officer, this role supports both the administrative and billing functions and involves working closely with law clerks, lawyers, and the accounting team.

This is a junior–intermediate administrative opportunity suited either to :

  • A motivated graduate seeking a strong entry point into the legal industry, or
  • An experienced administrator seeking a stable, Monday–Friday role in a professional environment.

The CFO emphasized that the firm is open to various backgrounds – success is determined by your attention to detail, organization, ability to learn quickly, andfort with repetitive administrative tasks.

  • Prepare, review, and process billing documentation.
  • Perform significant data entry and maintain accurate file documentation.
  • Set up new client or matter files and ensure all supporting information is captured correctly.
  • Review and verify high volume transaction statements to ensure accuracy.
  • Input invoices into internal systems and support reconciliation tasks.
  • Assist with administrative workflows for assigned legal practice groups.
  • Support senior law clerks, lawyers, and accounting team members as required.
  • Conduct periodic checks of posted transactions to ensure system accuracy.
  • Provide general administrative support including clerical tasks, document preparation, and file organization.
  • What you'll need to succeed

  • Strong attention to detail and high accuracy in data-heavy tasks.
  • Organized, reliable, proactive, and able to learn processes quickly.
  • Positive attitude, willingness to contribute, and ability to stay engaged.
  • Ability to work onsite and collaborate closely with legal and finance professionals.
  • Prior billing or legal administrative experience is an asset, not a requirement.
  • What you'll get in return

  • Salary : $50,000–$55,000 (dependent on experience)
  • Vacation : 2 weeks vacation
  • Benefits : Health and dental benefitsmencing after 3 month probation
  • Additional Leave : 3 paid personal / professional (PPO) days per year
  • Schedule : Monday to Friday, full-time onsite
  • Perks : Free parking; accessible by public transit
  • Flexibility : Potential for hybrid flexibility in the future based on performance and tenure
  • Growth Opportunities : Exposure to legal billing, administration, accounting workflows, and possible internal progression (e.g., towards law clerk roles) for those who are interested
  • Create a job alert for this search

    Administrative Billing Assistant • Richmond Hill

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