Job Summary
Reporting to the Manager, Provisioning the Vendor Management Focal will be responsible for maintaining accurate vendor records, facilitating smooth vendor onboarding, and ensuring timely invoice reconciliation Duties & Responsibilities Create and update vendor profiles Ensure accuracy of vendor cage codes, business names, payment terms, and self-auditing forms.
Maintain up-to-date records of vendor contracts and agreements Review and reconcile vendor invoices against purchase / repair orders and receipts.
Investigate and resolve any discrepancies in a timely manner. Communicate with vendors and internal stakeholders regarding invoice issues Guide new vendors through our onboarding process, including electronic business platform setup.
Serve as the primary point of contact for vendor inquiries and concerns Monitor vendor performance and identify opportunities for improvement Primary point of contact for vendor order status Behavioural Competencies Concern for Safety : Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.
Teamwork : Working collaboratively with others to achieve organizational goals. Passenger / Customer Service : Providing service excellence to internal and / or external customers (passengers).
Initiative : Dealing with situations and issues proactively and persistently, seizing opportunities that arise. Results Focus : Focusing efforts on achieving high quality results consistent with the organization’s standards.
Fostering Communication : Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.
Qualifications Previous experience in an account management or vendor management role Post-Secondary education in a relevant field preferred Previous experience in the aviation industry is an asset Strong organizational skills with demonstrated ability to meet deadlines Superior written and verbal communications skills, coupled with highly developed interpersonal skills Effective analytical and presentation skills High degree of accuracy and attention to detail Proficiency in Microsoft Office Suite #LI-Onsite
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