Office Operations Coordinator Summer Contract

About The Role

Our Leamington office is seeking a reliable and service-oriented Office Operations Coordinator for a summer contract. This role provides essential administrative and front-desk support to ensure the smooth day-to-day operation of the office.

This is an ideal opportunity for an early-career professional looking to gain hands-on experience in office administration within a professional services environment. You will work closely with team members across departments and serve as a key point of contact for clients and visitors.

What Youll Do

Greet clients and visitors in a professional and welcoming manner

Answer and direct incoming phone calls and email inquiries

Provide general administrative support to brokers and account managers

Assist with document preparation scanning filing and data entry

Manage incoming and outgoing mail and courier coordination

Maintain office supplies and support general office organization

Assist with scheduling meetings and coordinating internal logistics

Support special projects and provide operational assistance as needed

Qualifications and expertise that pave the way for Success

Strong interpersonal and customer service skills

Professional and courteous communication style

Highly organized with strong attention to detail

Comfortable multitasking in a busy office environment

Proficiency in Microsoft Office (Word Outlook Excel)

Positive attitude and willingness to support various team needs

Elevate Your Career with HUB International

At HUB we believe summer roles should be meaningful educational and engaging. As a Coordinator youll gain real-world experience while working alongside experienced insurance professionals in a collaborative environment.

Heres what you can expect during your time with us :

Hands-On Learning : Gain practical exposure to commercial insurance operations policy administration and client service within a specialized program.

Professional Mentorship : Learn from experienced brokers and account managers who are invested in supporting your development.

Real Industry Experience : Contribute to live accounts and meaningful projects that impact clients and program performance.

Collaborative Culture : Work in a supportive team environment that values initiative curiosity and professionalism.

Networking Opportunities : Build relationships within the insurance industry and develop connections that can support your future career goals.

Service : Our Ethos

At HUB International service defines who we are. This dedication extends not only to our clients but also to our employees and the communities were proud to support. Our regional offices are actively engaged in local initiatives reflecting our commitment to giving back and making a meaningful difference.

When you join HUB youll find more than just a careeryoull become part of a team where your skills are valued your growth is encouraged and your contributions have a lasting impact.

We encourage you to let us know if you need any assistance or accommodation during the recruitment process. We believe in providing every candidate with an equal opportunity to succeed and thrive in our inclusive work environment.

The expected salary range for this position is $18-20 / h and will be impacted by factors such as the successful candidates skills experience andworking location as well as the specific positions business line scope and level. HUBInternational is proud to offer comprehensive benefit and total compensation packages whichcould include extended health benefits disability insurance RRSP matchingpaid-time-off benefits and eligible bonuses and commissions for some positions.

AI and Automation Notice : HUB International uses limited AI and automation tools within our recruitment systems to enhance efficiency in the hiring process and in the candidate experience. These tools do not independently make hiring decisions or screen out candidates all decisions are made through human review.

Department Account Management & Service

Required Experience : Less than 1 year of relevant experience

Required Travel : No Travel Required

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1