Office Assistant B (CIRMMT)

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie : currently in an active contract or position at McGill University) do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Hiring Unit : CIRMMT

Position Summary :

Under the direction of the immediate supervisor the incumbent may perform some or all of the listed general administration functions and will be responsible for collecting and collating information related to the Centres FRQ application.

Primary Duties :

• Greets clients and answers specific inquiries with a positive attitude.
• Responsible for gathering editing and organizing information related to the FRQ application (CVs of researchers activity reports data entry in databases / documents descriptive texts etc.)
• Processes data and reports as required. Also responsible for the data entry of information related to the FRQ application including use of the FRQ database.
• Performs specific editing reviewing and proof reading of documents as required.
• Provides day-to-day administrative support to CIRMMT (data entry and other administrative tasks) as necessary.
• Provides support for events including publicity logistics set up and tear down (including preparation of the coffee room logistics liaison) and social media as necessary.
• The list of functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an incumbent.

Education / Experience :

Other Qualifying Skills and Abilities :

How to Apply for a Job (for Internal Candidates)

How to Apply for a Job (for External Candidates)

Before applying please note that to work at McGill University you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English : McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4 .

For a definition of our language proficiency levels please click here.

Minimum Education and Experience :

High School Diploma 1 Year Related Experience

Hourly Salary : (AMUSE B) $23.00

Estimated Number of Work Hours per Week :

20 (Part time)

Position Start Date :

Position End Date :

Deadline to Apply :

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons / visible minorities women Indigenous persons persons with disabilities ethnic minorities and persons of minority sexual orientations and gender identities as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact in confidence .

Required Experience :

Junior IC

Key Skills

Typing,Microsoft Office,Data Entry,Customer Service,Computer Skills,Microsoft Outlook,QuickBooks,Office Experience,10 Key Calculator,Front Desk,Filing,Administrative Experience

Employment Type : Part-Time

Experience : years

Vacancy : 1