Administrative Assistant

Job Title : Administrative Assistant

Duration : Feb. 9 / 26 to Feb. 8 / 27

Hours : Monday – Friday, 7am-4pm

Pay Rate : $24.00- $27.55 / hour + 4% vacation pay

Locations : Onsite - Thorold ON

Job Description :

• Schedule, track, and coordinate all mandatory EH&S compliance programs, technical training, OQ, and safety observations, following up with employees as needed to ensure 100% completion within required timelines.
• Process weekly payroll files and adjust time entries in Workday as required.
• Manage employee uniform and Personal Protective Equipment (PPE) orders, including eligibility tracking, returns, and overall program management within budgeted allocations.
• Update tracking tools used for Work Management and Operations workload planning and scheduling.
• Maintain and communicate changes to on-call schedules; provide meeting support and participate in internal committees, teams, and initiatives (e.g., JHSC). Track action items and ensure timely follow-up.
• Code and input invoices in SAP / Markview for regional expenditures.
• Handle expense processing for Operations staff.
• Provide daily support for Workday, IT requests, and office supplies; prepare managerial reports for employee training using LMS and computer-based training systems.
• Manage email distribution lists, emergency contact lists, and internal communication channels (e.g., SharePoint and file-sharing drives).
• Serve as the primary depot contact to coordinate third-party facility access and premises repairs.
• Assist with coordinating training and system access requests for new and existing employees.
• Lead end-to-end planning for in-person and virtual events.
• Support internal committees, teams, and initiatives.
• Handle correspondence, filing, and general administrative duties as assigned.

Requirements :

About Us

Kelly Services believes in relationships, not transactions. That’s why we’re committed to successfully matching job seekers with the best employers across Canada and around the world.We fill positions from entry level to management, on a temporary or permanent basis. Whether your specialty is science, IT, finance, engineering, marketing, manufacturing, contact centre or business administration, we’ll work with you to understand your likes, dislikes, goals and ambitions, and present you with opportunities that meet your needs. See what we have to offer.

Kelly Services (Canada) Ltd., is committed to providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.