Director, Payroll

Job Description :

Are you a seasoned payroll professional looking for an opportunity to make your mark with a well-established, growing organization?

If so, this is the opportunity for you!

We are currently looking for someone to join our team in the permanent role of Payroll & Benefits Director.

Reporting to the Chief Financial Officer, the Director, Payroll, and Benefits is responsible for overseeing the delivery and administration of company payroll process and benefits program.

The Director will also engage in strategic planning to improve system efficiencies, enhance employee satisfaction, and ensure financial prudence in the management of employee compensation packages.

Key responsibilities include ensuring accurate and timely reporting, managing payroll tax compliance, and working closely with HR to ensure seamless integration of payroll with employee benefits, compensation and to provide excellent customer service.

Professionalism, resourcefulness, and continuous improvement are vital values required for this role

Major components of this role include :

PAYROLL OPERATIONS.

• Actively collaborates with HR to ensure seamless employee experience.
• Oversees the accurate and timely processing of payroll for all employee categories (full-time, part-time, seasonal and students) in compliance with legislative standards and collective agreements.
• Lead the evaluation and integration of new payroll technologies to streamline operations, with a focus on automating routine processes to enhance efficiency.
• Support HR / Payroll system effectiveness as the subject matter expert, ensuring system security and data integrity.
• Conduct thorough year-end payroll reconciliation to ensure all payroll transactions are accurately recorded and accounted for, including wages, taxes, benefits deductions, and other payroll-related expenses.
• Oversee the application of collective agreements as it relates to payroll, leave and time.
• Stay updated on changes in payroll-related legislation and implement necessary adjustments to payroll processes, policies, and systems to maintain compliance.
• Define payroll standards and procedures, manage staff performance, and oversee staffing decisions, ensuring team productivity aligns with departmental goals.
• Perform regular payroll reconciliations to ensure accuracy in financial reporting and compliance with audit requirements.
• Monitor and manage employee leaves of absence, ensuring accurate tracking and compliance with employment standards.

BENEFITS ADMINISTRATION.

• Lead the comprehensive administration of all employee benefits programs as per the benefit plan.
• Ensure that all benefits are administered in alignment with company policies, government regulations, and best practices.
• Oversee the enrollment process, ensuring that it is efficient, accurate, and user-friendly for all employees.
• Regularly audit benefits plans participation, costs, and invoices against payroll deductions and premiums to identify discrepancies and resolve issues promptly.
• Collaborate with the finance department to ensure accurate financial reporting and budgeting for benefits expenses.

COMPLIANCE & REPORTING.

• Accountable for establishing and overseeing Payroll and Benefit audit principles and processes for pay processing cycle, collective agreement changes, and compliance with all legislative payroll and remittance obligations.
• Guaranteed timely preparation and distribution of year-end employee tax slips and forms.
• Creates analytics related to Payroll and Benefit statistics, cost implications and provides reporting as requested, including but not limited to, Benefit experience tracking and trend analysis on a monthly, quarterly, and annual basis.
• Leading and guiding the team for reconciliation processes.
• Maintain and provide daily records, federal payroll statistics and assists in gathering data for the preparation of reports for statutory reporting and for senior management.
• Troubleshooting issues pertaining to payroll
• Oversees the reconciliation of the general ledger payroll accounts and payroll bank account.
• Provides costing to Human Resources on Collective Agreement propositions for bargaining.
• Working with Finance, performs post payroll analysis on each bi-weekly payroll with critical analysis on trends or issues.
• Designs full payroll dashboard on key KPI to Management and Executive teams.
• Engaging with business leaders and departments to collaborate on payroll and benefits enhancements.

TMGNY

Job Requirements :

• Post-Secondary Degree / Diploma in Finance / Accounting / HR or related field or the equivalent knowledge and experience.
• Certified Payroll Manager (CPM) or Payroll Leadership Professional (PLP).
• Minimum of 7+ years of related experience managing end-to-end payroll management, and implementing process improvements or best practice initiatives within a complex multi-union environment with various pay models and employee categories.
• Benefits administration experience and collective agreement implementation is an asset.
• Excellent problem solving, and decision-making skills on complex issues.
• Ability to demonstrate critical thinking, identify problems, then develop and implement solutions while working on tight deadlines and balancing workloads.
• Advanced analytical and financial skills, with the ability to create detailed reports, forecasts, and budgets related to payroll and benefits expenditures.
• The ability to manage time and complete priorities effectively is required while maintaining excellent customer service.
• Advanced Proficiency in Microsoft Office as well as other HRIS systems.
• Experience with Time and Attendance Management software.

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