Grant Reporting Specialist (Program Admin Officer 3)

About Us

The Department of Communities, Culture, Tourism and Heritage supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

About Our Opportunity

As the Reporting Specialist, you will provide independent, specialized, professional expertise focused on the grant application lifecycle and the generation of detailed reports from CCTH’s Grants Management System (GMS) to meet the needs of program staff and senior management. The GMS is an SAP web-based CRM System that integrates with Excel for reporting purposes. You will be responsible for interpreting report requests, designing reports in a user-friendly format, and generating reports in a timely manner. You will also analyze and interpret grants-related data to explain reports, identify trends, and offer suggestions to improve and enhance reports to better meet user needs. You will work within a collaborative team environment, sometimes supporting junior staff.

Primary Accountabilities

• Prepare grants-related reports in Excel from data downloaded from the GMS. This includes meeting with staff to understand the request, designing reports in a user-friendly format, interpreting reports and answering questions related to the report results, and maintaining reports in Teams.
• Prepare ad hoc reports for senior management in Excel using detailed GMS data within short deadlines.
• Respond to frequent enquiries on the status of grants. Maintain a detailed listing of all grants statuses in an open environment for program staff to access.
• Work collaboratively with colleagues and program staff from other divisions to continually improve processes.
• Work strategically with industry partners with a continuous improvement mindset to enhance our Grants Management System for user experience and reporting capabilities
• Troubleshoot between all integrated systems
• Facilitate training to end-users

Qualifications and Experience

To be successful in this role, you have a post-secondary degree in a related field plus five years of related experience. An acceptable equivalent combination of education, training and experience may be considered.

You have technical experience working within financial software and / or grants management software as well as a strong demonstrated skillset using Microsoft Office programs with a focus on Excel. You have experience in a client-orientated environment applying the concepts of equity, diversity, and inclusion to all areas of your work and support your colleagues to do the same.

You have experience partnering and building productive relationships supporting your colleagues, senior management, and industry partners. You have a strong demonstrated focus on attention to details and accuracy with the ability to handle large quantities of financial data. You have a strong problem solving, troubleshooting and research skillset using both analytical and conceptional thinking as it relates to report writing and financial analysis. You have demonstrated presentation and / or facilitation skills.

Assets considered for this position :

We will assess the above qualifications and competencies using one or more of the following tools : written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here : Benefits for government employees.

Working Conditions

Additional Information

This is a TERM employment opportunity with anticipated end date of May 19, 2025. There is potential for the term to be extended pending departmental approvals. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.

What We Offer

Pay Grade : PR 13 Salary Range :   $2,;- $3,;Bi-Weekly