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Senior Administrative Assistant

Senior Administrative Assistant

HaysToronto, ON, Canada
30+ days ago
Job description

PLEASE READ :

This is a 4 month contract with potential for extension / permanent

This role is located downtown Toronto / hybrid 2 days in office

Successful candidate must be available to start ASAP!

Your new company

Hays Specialist Recruitment has partnered with a large Oncology company located in Toronto, ON. We are looking to hire a Senior Administrative Assistant to join their team on a contract basis of 4 months, which has the possibility of extension / permanent. This candidate will be working from their Downtown Toronto Office on a hybrid basis.

Your new role

  • Provide comprehensive administrative support to the Executive Office, working directly with the CEO, external stakeholders, members of the Board and its committees, and the broader team
  • Liaise with senior external executives and their staff including government officials, funding partners and community partners
  • Manage the governance cycle of Board and committee meetings including developing agendas and
  • packages, minutes, logistics, monitoring of action items and serve as a resource on bylaws and policies
  • Act as a trusted partner in discreetly handling sensitive and confidential matters
  • Manage and maintain the CEO’s calendar, schedule, travel, expenses
  • Prepare communications, correspondence, reports and presentations
  • Assist with special projects and initiatives as assigned by the executive team
  • Prepare and coordinate venues, materials and catering needs for meetings and events

What you will need to succeed :

  • 3 -5 years of senior administrative experience, working with executive offices, within a public sector and / or not-for-profit. Experience in healthcare is considered an asset.
  • Completion of college degree / diploma or equivalent
  • Detail oriented and the ability to work with a high degree of accuracy
  • Proven organizational and time management skills, with ability to prioritize tasks effectively and respond to fluctuating demands promptly and professionally
  • Excellent communication and interpersonal skills and proven ability to handle sensitive and confidential information, demonstrating significant discretion, poise, professionalism, and diplomacy as a voice of the organization
  • Expert abilities with MS Outlook, PowerPoint, Word, Excel; basic proficiency with Adobe Acrobat Pro