PLEASE READ :
This is a 4 month contract with potential for extension / permanent
This role is located downtown Toronto / hybrid 2 days in office
Successful candidate must be available to start ASAP!
Your new company
Hays Specialist Recruitment has partnered with a large Oncology company located in Toronto, ON. We are looking to hire a Senior Administrative Assistant to join their team on a contract basis of 4 months, which has the possibility of extension / permanent. This candidate will be working from their Downtown Toronto Office on a hybrid basis.
Your new role
- Provide comprehensive administrative support to the Executive Office, working directly with the CEO, external stakeholders, members of the Board and its committees, and the broader team
- Liaise with senior external executives and their staff including government officials, funding partners and community partners
- Manage the governance cycle of Board and committee meetings including developing agendas and
- packages, minutes, logistics, monitoring of action items and serve as a resource on bylaws and policies
- Act as a trusted partner in discreetly handling sensitive and confidential matters
- Manage and maintain the CEO’s calendar, schedule, travel, expenses
- Prepare communications, correspondence, reports and presentations
- Assist with special projects and initiatives as assigned by the executive team
- Prepare and coordinate venues, materials and catering needs for meetings and events
What you will need to succeed :
3 -5 years of senior administrative experience, working with executive offices, within a public sector and / or not-for-profit. Experience in healthcare is considered an asset.Completion of college degree / diploma or equivalentDetail oriented and the ability to work with a high degree of accuracyProven organizational and time management skills, with ability to prioritize tasks effectively and respond to fluctuating demands promptly and professionallyExcellent communication and interpersonal skills and proven ability to handle sensitive and confidential information, demonstrating significant discretion, poise, professionalism, and diplomacy as a voice of the organizationExpert abilities with MS Outlook, PowerPoint, Word, Excel; basic proficiency with Adobe Acrobat Pro