Senior Administrative Assistant

Job Details

Description

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients.

As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada.

Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence and deadlines
• Support Multiple Partners through calendar and email management, invoicing, A / R, travel bookings / arrangements and expense reports
• Provide support with respect to the development of RFP responses, proposal development, and research requests
• Calendar management - monitor and / or manage assigned partner(s) Outlook calendar. This includes responsibility for : coordinating internal and external meetings, responding to changing priorities;

the coordination of meeting logistics and the preparation of supporting material

• Client Relationship Management (CRM) enter, review and maintain opportunities, client account and contact information in CRM platform
• Work process management review of upcoming deadlines and work requirements with the partner(s); manage the flow of work to the partner (such as : documents for review / signature)
• Format, edit and assist in the creation of client correspondence, presentations, proposals, reports and spreadsheets on behalf of the partner
• Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials;

research, compile and summarize information / data

• Assist in the preparation of regularly scheduled reports
• Create, maintain and update spreadsheets
• Record minutes at various meetings and distribute or archive them accordingly
• Work collaboratively with other team members and leadership
• Uphold electronic and paper filing systems

Skills and Experience

• Completion of related post-secondary education in administration is an asset
• 5+ years of increasingly complex administrative responsibilities
• Advanced to Expert skill level with Microsoft Office Suite, specifically; Word, PowerPoint & Excel.
• Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity and tact
• Experience with Proposals and the procurement process is considered an asset
• Excellent judgement and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility
• Confidence in ability to work in a highly technical and ever-changing work environment
• Flexibility to work overtime when required
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously
• Previous experience working in a partnership or professional services firm is an asset
• Some travel may be required
30+ days ago